Executive Assistant

🕒 3 days ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Respond to emails, calls, and messages • Schedule meetings and private inspections • Follow up with clients and gather necessary paperwork, identification, and checks • Update client details, notes, and transaction progress in the CRM • Manage contract timelines • Track leads and schedule follow-ups and meetings • Organise digital files and contracts • Assist with preparing contracts and transaction documents • Track important deadlines, including inspections and appraisals • Communicate with vendors, inspectors, lenders, and title companies • Organise settlement gifts • Create and schedule social media posts for Facebook, LinkedIn, Instagram, and Google Business • Assist in writing and sending email newsletters, announcements, and off-market listings • Design property flyers and marketing materials using Canva and CRM • Organise and maintain digital documents • Manage the Buyer’s Agent’s calendar and appointments, as well as personal emails • Perform data entry and prepare reports for meetings

🎯 Requirements

• Proven experience as a virtual assistant, administrative assistant, or in a similar role, including Australian real estate experience • Strong knowledge of real estate processes and terminology • Familiarity with buyer’s agent duties is a plus • Excellent organisational skills and attention to detail • Proficiency with Microsoft Office Suite, Google Workspace, Canva, CRM systems, and online communication tools such as Zoom and Slack • Proven ability with posting to social media and Google My Business • Strong written and verbal communication skills • Ability to manage multiple tasks and priorities in a fast-paced environment • Knowledge of social media platforms • Self-motivated, reliable, and able to work independently with minimal supervision • Positive, customer-service-oriented attitude and desire to contribute to a team

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO • Work closely with a team of industry leaders who have successfully scaled BPOs in the past • Career growth and development opportunities