Executive Assistant – CEO

Job not on LinkedIn

🔥 0 minutes ago

🌐 Philippines, Nicaragua, +4 more countries – Remote

🇵🇭 Philippines – Remote 🇳🇮 Nicaragua – Remote 🇪🇨 Ecuador – Remote 🇲🇽 Mexico – Remote 🇸🇻 El Salvador – Remote 🇭🇳 Honduras – Remote

💵 $1k - $1.5k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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HireHawk

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

HireHawk is a recruitment service that specializes in building fully vetted global teams for companies, significantly reducing hiring costs by up to 80%. They provide a comprehensive solution encompassing planning, sourcing, vetting, hiring, payroll management, and compliance, all designed to streamline the hiring process. HireHawk also focuses on optimizing the candidate experience with extensive screening, rapid sourcing, and competitive compensation packages, ensuring that every hire meets the specific needs of their clients.

📋 Description

• Turn the CEO’s priorities into clear action plans, owners, deadlines, and follow-up steps across multiple businesses • Keep important projects moving by identifying blockers, coordinating stakeholders, and ensuring commitments are completed • Build and maintain systems for tracking projects, decisions, deadlines, open questions, and executive follow-ups • Coordinate hiring initiatives, including job postings, sourcing, screening, interviews, candidate communication, and onboarding activities • Translate ideas and verbal requests into organized briefs, documents, workflows, and assignments • Create alignment between the CEO and teams across operations, finance, marketing, sales, recruiting, e-commerce, and other functions • Anticipate operational needs, surface risks early, and resolve routine issues before CEO involvement is required • Prepare the CEO for meetings and decisions by organizing context, documents, updates, and outstanding questions • Coordinate executive logistics, including scheduling, travel, reservations, communications, and time-sensitive requests

🎯 Requirements

• At least 3 years of experience in executive assistance, executive operations, project coordination, operations support, or a similar role • Experience working directly with a CEO, founder, entrepreneur, or senior business leader • Strong project ownership, including the ability to track multiple priorities and follow through without repeated reminders • Excellent written and verbal English communication skills • Proven ability to research unfamiliar topics, evaluate options, and present information clearly • Sound judgment, discretion, and professionalism when handling sensitive business and personnel matters • Confidence using Google Workspace, Slack, spreadsheets, project management platforms, and modern AI or productivity tools • Experience supporting an executive responsible for multiple businesses, departments, or complex initiatives • Experience supporting distributed teams working across countries or time zones • Familiarity with e-commerce, professional services, staffing, marketing, or other multi-functional businesses • Experience improving internal processes, trackers, documentation, or executive operating systems • A globally distributed work environment that values initiative, reliable follow-through, and outcomes over unnecessary activity

🏖️ Benefits

• Full-time remote position • Monday through Friday during U.S. business hours • Significant autonomy • Direct access to decision-making • Opportunity to become a trusted partner to the CEO