Senior Executive Assistant

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🕒 4 days ago

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CoWorq

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2021

💼 Consulting

🤝 B2B

🎯 Recruiter

Consulting • B2B • Recruitment

CoWorq is a B2B outsourcing and virtual assistant company that helps founders and CEOs scale by providing vetted virtual assistants, systems setup, onboarding, and fractional executive support. They offer tiered 'Momentum' packages — from one-time strategy and dedicated weekly VAs to ongoing quarterly support and C-level advisory — plus VA sourcing, matching, and ongoing operations alignment. CoWorq emphasizes ethical, people-driven outsourcing and empowerment of Filipino remote professionals while focusing on operational clarity, delegation, and leadership enablement.

📋 Description

• End-to-End Order Lifecycle Ownership: Ensure zero dropped tasks or missed steps across the entire pipeline (quote, logging, inspection scheduling, coordination, invoicing, collections, and delivery) without needing daily executive oversight. • Executive Administrative Freedom: Manage flights, hotel reservations, and personal/professional arrangements, driving executive admin-touch time down to near zero. • Complete Operational Transition: Seamlessly absorb and manage all legacy office and administrative functions in full. • Communication & Inquiries: Own inbox and phone triage in tandem with integrated AI agent tools. Handle client communications smoothly with lenders, attorneys, escrow officers, and court contacts. • Inspection Scheduling & Order Logging: Coordinate and schedule all property inspections while maintaining a pristine, up-to-date order log. • Billing & Collections: Issue invoices directly via QuickBooks and proactively follow up on outstanding payments through to collection. • Executive Calendar & Travel: Oversee leadership's calendar, flight bookings, and trip logistics. • SOP Maintenance: Keep standard operating procedures updated and maintained across all active business workflows.

🎯 Requirements

• 3–5+ Years Industry Experience: Proven track record in appraisal, real estate, or a directly comparable industry. • Adaptable Emotional Intelligence: Outstanding communication range—equally comfortable displaying empathy and patience with an elderly homeowner as you are giving crisp, fast, and precise answers to a demanding attorney. • Solution-Oriented Operator: Proactive and self-directed. You bring structured answers and clear recommendations to leadership, not additional decisions for them to make. • Tech Fluency: Tech-savvy, comfortable working via remote desktop, and eager to leverage AI to maximize output. • Required Tech Stack: AI Tools: Claude • Accounting: QuickBooks (invoicing, posting payments) • Real Estate & Appraisal Software: MLS, Total / Ala Mode, Zillow • Operations: Google Workspace, Dropbox

🏖️ Benefits

• HMO health benefits