Administration Services Coordinator – Systems & Data

🕒 July 16

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 28%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Elephant Teams

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2023

🤝 B2B

💸 Finance

👥 HR Tech

B2B • Finance • HR Tech

Elephant Teams is a pioneering offshoring solutions provider based in Sri Lanka, specializing in connecting growing businesses with top-tier talent in finance, accounting, and administration. They cater to businesses venturing into offshoring for the first time by offering a talent pool that enhances productivity while significantly reducing operational costs. Elephant Teams emphasizes strong IT security and data protection, ensuring client confidence in outsourcing. Their mission is to bridge the gap between companies and exceptional professionals, while promoting efficiency and quality in business operations.

📋 Description

• Support the Operations of a Growing Australian Business. • Maintain business systems, supporting data governance, coordinating onboarding processes, and ensuring the firm's operational records remain accurate and reliable. • Administer and maintain the firm's key business platforms, including HubSpot, FYI, Xero and Xero Practice Manager. • Coordinate onboarding and offboarding activities for clients and employees, including system setup, user access, record maintenance, and administrative support. • Maintain Standard Operating Procedures (SOPs), user guides, operational documentation and system processes. • Provide day-to-day administration for the firm's systems and databases while supporting internal stakeholders with system inquiries, updates and operational requests. • Identify opportunities to improve business systems, administrative processes and data quality.

🎯 Requirements

• Minimum 3+ years' experience in Systems Administration, Administration Coordination, Practice Management, Operations Support, Executive Assistance, or a similar administrative role. • Strong communication skills: Fluent written & oral English skills. • Proactive mindset: Ability to work independently, take ownership of responsibilities, identify priorities, and solve problems with minimal supervision. • Systems administration experience: Experience maintaining databases, business systems, CRM platforms or operational records with a high level of accuracy. • Strong organizational skills: Excellent attention to detail with the ability to manage multiple priorities and meet deadlines. • Microsoft 365 proficiency: Confident using Microsoft Office applications and cloud-based business systems. • Confidentiality: Ability to manage sensitive business and client information with professionalism and discretion. • Strong Internet Connection: Must have a strong uninterrupted internet connection. • Preferable: Previous experience supporting Australian businesses, professional services firms, or accounting practices.

🏖️ Benefits

• Fully Remote Work: WFH, always. We set you up with all the best equipment you need to work from home effectively. Never commute for work again. • Competitive Compensation: A competitive salary package commensurate with your experience and skills. • Professional Growth: Opportunity to work alongside some of the best Australian companies & executives and further your career.