Executive Assistant

Job not on LinkedIn

February 26

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Extend Your Team

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B2B • eCommerce • HR Tech

Extend Your Team is a professional outsourcing service that connects businesses with skilled, vetted professionals to improve operational efficiency and achieve measurable results. Utilizing their proprietary Smart Talent System™, they streamline hiring processes, reduce inefficiencies, and empower organizations to scale quickly and effectively. Extend Your Team caters to a diverse range of industries, providing tailored solutions for business leaders, startups, and growing organizations looking for reliable and capable team members who can deliver immediate ROI.

201 - 500 employees

Founded 2020

🤝 B2B

🛍️ eCommerce

👥 HR Tech

📋 Description

• This is a remote position. • We are seeking a highly organized and proactive Executive Assistant to provide top-level support to a high-level executive in a fast-paced, innovative company specializing in digital advertising and marketing technology. • The ideal candidate is a detail-oriented professional with excellent communication skills and the ability to manage multiple priorities efficiently. • You take pride in maintaining organization, handling sensitive information with discretion, and ensuring seamless day-to-day operations for the executive you support. • As the Executive Assistant, you will provide excellence by managing and organizing communications, including monitoring, sorting, and responding to emails, LinkedIn messages, and other correspondence as appropriate. • Handling calendar management by scheduling meetings, appointments, and coordinating availability across time zones. • Performing data entry tasks, such as extracting information from emails or files and accurately copying/pasting it into new documents or emails. • Acting as a gatekeeper and liaison, ensuring efficient communication between the executive and internal/external stakeholders. • Assisting in the preparation of reports, presentations, and key business documents. • Supporting project management efforts by tracking deadlines, coordinating deliverables, and maintaining key documentation. • Conducting research and gathering relevant data to support executive decision-making. • Maintaining confidentiality and discretion in all communications and tasks. • Assisting with additional administrative tasks as needed to enhance executive efficiency.

🎯 Requirements

• At least 5 years of experience as an Executive Assistant or in a similar administrative support role, preferably in a digital advertising, marketing technology, or fast-growing tech company. • Exceptional organizational and time management skills. • Strong written and verbal communication skills, with the ability to draft professional emails and responses. • Proficiency with scheduling tools, email management systems, and Microsoft Office/Google Suite. • Experience with LinkedIn and other professional communication platforms. • High attention to detail and the ability to manage multiple tasks with efficiency. • A proactive mindset with the ability to anticipate needs and solve problems independently. • The ability to work independently and handle sensitive information with discretion. • Must currently reside in the Philippines.