Executive Assistant

🕒 February 20

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Fortive

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 2016

🏢 Enterprise

⚕️ Healthcare Insurance

💰 Post-IPO Equity on 2020-03

Enterprise • Healthcare Insurance

Fortive is a global industrial technology company that specializes in delivering advanced healthcare solutions, intelligent operating solutions, and precision technologies. With a team of 18,000 employees, Fortive works on solving tough technical challenges, empowering safer, smarter, and more efficient industrial operations. The company emphasizes sustainability, integrity, and continuous improvement, striving for a future that's stronger, safer, and smarter. Fortive has been recognized as one of America's Most Responsible Companies, demonstrating its commitment to positive social and environmental impact.

📋 Description

• Proactively triage inbox and communications, drafting and sending messages in the executive’s voice as appropriate. • Prepare executive for meetings by ensuring access to relevant meeting materials including purpose, agenda, pre-reads. Assist with relevant follow-up tasks. • Enforce scheduling hierarchy, protect personal and professional commitments, and preserve daily focus time. • Prepare daily agendas, decision packets as needed, room and technology setups, and executive readiness materials. • Own the Rhythm of Business (ROB), including weekly staff meetings, 1:1s, skip‑levels, quarterly Town Halls, and PD/Ops/LPM. • Draft, review, and finalize agendas and pre‑reads; document decisions, track action items, and ensure timely follow‑through. • Insert prep time and transition buffers between meetings; manage travel buffers and schedule feasibility. • Coordinate space planning and all meeting logistics. • Plan and monitor domestic and international travel, proactively counter measuring disruptions or delays. • Ensure compliance with Fortive Global Travel and Expense policies, including visa coordination and approvals. • Approve expense reports for direct reports within policy.

🎯 Requirements

• Minimum of 3 years of experience supporting Senior Executives in a complex, fast‑paced environment. • Advanced proficiency in Outlook, Teams, SharePoint, Word, Excel, and PowerPoint; Concur required; Power BI preferred. • Strong judgment, discretion, and the ability to operate effectively with incomplete information. • High level of AI fluency for drafting, synthesis, and summarization.

🏖️ Benefits

• Health insurance • 401(k) matching • Flexible work hours • Paid time off • Remote work options