Executive Assistant, Bookkeeper

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🔥 1 hour ago

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Partner Communications: Sit in on weekly partner meetings, take notes, and share a clear summary with the wider team. • Inbox Management: Keep the inbox organized and triaged daily, turning action items into tasks and keeping email clutter-free. • Calendar & Time Coordination: Schedule meetings following team norms and help track time in Toggl. • Team Integration: Be an active, trusted presence on Slack and build strong working relationships across the team. • General Administrative Support: Help with ad hoc admin tasks, filing, and organization as needed. • QuickBooks Management: Utilize QuickBooks for bookkeeping, including entering transactions, reconciling bank statements, and generating financial reports. • Billing Support: Assist with the preparation and processing of client invoices, ensuring timely and accurate billing. • Accounting: Manage and maintain accurate financial records, including general ledger entries, accounts payable and receivable, and financial reporting. • Financial Reporting: Provide insights and recommendations based on financial data to help improve the company's financial health. • Compliance: Ensure that all financial processes comply with relevant regulations and company policies. • Collaboration: Work closely with other departments to support financial operations and provide necessary reports.

🎯 Requirements

• 3+ years of experience as an Executive Assistant or in a similar administrative/operations support role. • Excellent written communication skills, with the ability to synthesize meeting discussions into clear, concise, high-level summaries appropriate for broader team distribution. • Strong discretion and judgment when handling sensitive or confidential business and personnel information. • Comfort taking detailed notes during live meetings and turning them into organized action items, decisions, and owners. • Experience managing or organizing a busy email inbox, including triage systems, labeling, and folder structures. • Familiarity with calendar management best practices (meeting titles, descriptions, time-block conventions). • Working knowledge of ClickUp, or strong ability to quickly learn new project management platforms. • Comfort working in Slack as a primary communication tool, largely within the client's public channels. • Highly organized, proactive, and self-motivated, capable of working independently in a remote environment. • Experience creating or duplicating checklists/templates and tasking out steps to multiple stakeholders.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months