Finance Lead – Bookkeeper, EA Support a Plus

Job not on LinkedIn

🕒 July 29

🇵🇭 Philippines – Remote

💵 $1k - $1.6k / month

⏰ Full Time

🟠 Senior

🧑‍🏫 Bookkeeping and Clerks

👻 Ghost score 49%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 108 days.
• Jobs at this company usually fill in 41 days.
• Reposted once.
• 45 open roles for a team of 11.

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Own day-to-day bookkeeping and financial operations for a residential construction and home-remodeling company. • Provide light executive-assistant support, including inbox and calendar help. • Track and collect W-9s and Certificates of Insurance for subcontractors and vendors. • Own the full invoice cycle for client and project billing, correcting recurring errors before rework is required. • Organize and triage the inbox daily, converting action items into tasks. • Verify purchase orders, certificates of insurance, master subcontractor agreements, and lien waivers before payments are released. • Process high-volume daily transactions. • Use QuickBooks Online for transaction entry, bank reconciliation, and financial reporting. • Build formula-driven Excel spreadsheets for day-to-day tracking. • Coordinate meetings and provide general administrative support. • Prepare documentation for periodic GL audits and support regulatory and policy compliance. • Maintain accurate general ledger, accounts payable, accounts receivable, and financial records. • Provide regular financial reports and proactive recommendations to the owner. • Identify and fix recurring process inefficiencies. • Collaborate with project managers and other team members to support financial operations.

🎯 Requirements

• 3+ years of hands-on bookkeeping or accounting experience, ideally supporting a US-based construction, real estate, or home-services business. • Genuine QuickBooks Online proficiency — comfortable independently reconciling accounts, diagnosing invoicing or integration issues, and preparing documentation for external audits (e.g. GL audits). • Strong discretion and judgment when handling sensitive or confidential business and personnel information. • Experience with vendor compliance documentation (W-9s, Certificates of Insurance) and property-tax-related recordkeeping. • Experience managing or organizing a busy email inbox, including triage systems, labeling, and folder structures. • Familiarity with calendar management best practices (meeting titles, descriptions, time-block conventions). • Comfort learning project-based platforms like BuilderTrend (used for scheduling, estimates, and project invoicing) — prior experience a plus. • Comfort working in Google Workspace (Gmail, Google Chats, Google Calendar, Google Drive) as the primary communication and document toolset. • Highly organized, proactive, and self-motivated, capable of working independently in a remote environment. • Experience creating or duplicating checklists/templates and tasking out steps to multiple stakeholders. • Able to manage high-volume day-to-day transaction processing. • Able to work fluently in QuickBooks Online and build real Excel formulas.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months

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