Executive Assistant – Operations, Hiring

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🕒 May 7

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🏢 Enterprise

⚡ Productivity

B2B • Enterprise • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Play a key role in supporting the Executive during a critical operational scaling phase • Assist with data gathering, report consolidation, project coordination, SOP creation, CRM development, and systems organization inside Notion • Support ongoing operational priorities, integrate into the executive's productivity systems, and help build sustainable processes that enable accountability, visibility, and progress tracking across projects • Build, organize, and maintain the EA workspace in **Notion**, including: Task tracking, SOP documentation • Monitor daily task completion across direct reports and flag delays or issues proactively • Build and maintain structured checklists for each team member’s responsibilities • Create **daily/weekly summary reports** highlighting completion status and key risks • Source candidates (primarily Philippine-based product developers) via LinkedIn and other platforms • Manage outreach, follow-ups, and candidate communication • Coordinate and schedule interviews (primarily evening slots) • Document SOPs for recurring workflows (email, hiring, task tracking)

🎯 Requirements

• 3–4+ years as an Executive Assistant, Operations Assistant, or similar role • Proven experience with **process documentation, system building, or SOP creation** • Strong skills in **data gathering, report preparation, and project tracking** • Experience with **recruitment coordination and sourcing** • Familiarity with tools like Gmail, Notion, SuperHuman, Discord, Slack, LinkedIn, and calendar systems • Experience supporting founders or fast-paced teams is a strong plus • Experience with **Notion** or similar knowledge management tools (must be willing to learn quickly) • Familiarity with **Google Workspace**, especially Sheets for reporting • Excellent organizational and prioritization abilities • Outstanding written and verbal communication skills • Ability to operate autonomously and proactively • High comfort in tech-driven environments and learning new platforms • Experience coordinating cross-functional stakeholders • Ability to maintain confidentiality and handle sensitive information • **Technical Requirements**: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months