Administrative Assistant

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🕒 April 8

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Grupo Nortis

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2016

TRANSFORMAMOS SONHOS EM REALIDADE PARA VOCÊ ENCONTRAR O SEU LUGAR NO MUNDO.

📋 Description

• Support the management of facilities administrative routines, ensuring the proper operation of the company’s facilities; • Control and monitor service provider contracts (cleaning, security, maintenance, reception, and others); • Request and follow up on building maintenance services (corrective and preventive), ensuring quality and deadlines are met; • Manage consumption control and replenishment of materials (office supplies, cleaning supplies, and pantry items); • Support supplier management, including obtaining quotes, basic negotiations, and tracking deliveries; • Monitor internal infrastructure service requests/tickets, ensuring appropriate support for employees; • Assist in organizing layouts, internal relocations, and provide logistical support for corporate events; • Manage invoices, accounting entries, and assist in monitoring the department budget; • Support compliance with safety, organization, and preservation standards for the premises; • Support continuous improvement of processes and the quality of facilities services.

🎯 Requirements

• High school diploma (college studies in Administration, Engineering, Logistics, or related fields preferred); • Previous experience in administrative routines or facilities management; • Experience in supplier control and oversight of outsourced services; • Excel skills (basic to intermediate level); • Organized, proactive, and good internal customer service skills; • Experience with contract management and invoice control; • Basic knowledge of building maintenance and infrastructure; • Experience with ticketing systems or facilities management systems; • Knowledge of budget control; • Understanding of occupational safety and premises conservation standards; • Good communication skills and ability to negotiate with suppliers.

🏖️ Benefits

• Flexible Meal Allowance (Restaurants/Supermarkets) – no payroll deduction. • Bradesco Saúde Medical and Dental Assistance – 100% subsidized for primary members. • Life Insurance and Transportation Voucher. • Profit Sharing or Results Participation program, with market-differentiated benefits. • Special conditions for purchasing properties from Grupo Nortis. • WellHub and TotalPass for physical and mental wellness, including 52 free therapy sessions for all employees. • The "Building Family" program, providing guidance to you and your family for the arrival of a baby. • "Building Futures," our exclusive program for interns. • Partnerships for courses and discounts available to all employees. • A work environment that values learning and the growth of each team member.