Administrative Assistant III

🔥 13 hours ago

🇧🇷 Brazil – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Carbel Auto Group

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1964

🛡️ Insurance

💼 Consulting

📦 Logistics

Insurance • Consulting • Logistics

Carbel Auto Group is an established automotive solutions ecosystem with over 55 years of experience in Minas Gerais, focused on providing an excellent customer experience through innovation and passion. The company represents 10 automotive brands, in addition to offering its own products in used vehicles, vehicle leasing, insurance brokerage, consortium services, and technical assistance through well-equipped service centers.

📋 Description

• Receive, review, and route invoices for payment, supporting the verification of accounting information and expense allocation • Assist with reviewing cost allocations and cost centers, flagging any discrepancies • Support the area's financial controls and month-end closing • Support the preparation of the annual IT budget by gathering, entering, and updating budget information in corporate systems • Monitor budget execution and expenses against the approved budget, flagging potential discrepancies • Assist with gathering and organizing information for budget analyses • Support the monitoring of the IT contract lifecycle, keeping information and controls up to date • Assist with administrative procedures for formalizing new contracts and amendments, tracking contract terms, adjustments, renewals, and expirations • Keep contract information and supplier records up to date in corporate systems • Support communication with suppliers, IT, Finance, and business units to address administrative requests and follow up on outstanding items • Support the gathering of information for quotations and the procurement of technology products and services • Update the area's administrative controls, reports, and performance indicators • Support internal and external audits by organizing requested documents and information • Organize documents related to contracts and suppliers • Ensure compliance with the administrative procedures established for the IT department

🎯 Requirements

• High school diploma required • Bachelor's degree in progress in Business Administration, Financial Management, Management Processes, Technology, or a related field preferred • Excel and/or administrative procedures training preferred • This position is also open to people with disabilities

🏖️ Benefits

• Transportation allowance • Meal voucher • Life insurance • Private pension plan • Health and dental insurance • Gympass • Pharmacy benefit • Day off • Discounts on products from the group and partner companies