Recruiting Coordinator

🕒 May 1

🏄 California, New York – Remote

🏄 California – Remote 🗽 New York – Remote

💵 $91k - $119k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎯 Recruiter

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Headway

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2019

⚕️ Healthcare Insurance

🧘 Wellness

Healthcare Insurance • Wellness

Headway is a platform that connects individuals with mental health providers, helping them find the right fit according to their needs and insurance coverage. By partnering with numerous insurance providers, Headway ensures that users can access mental health care affordably. It offers both in-person and virtual care options, and manages the payment and billing processes for a hassle-free experience. The platform's aim is to simplify the search and access to therapy and psychiatric support for users, allowing them to focus on their mental health without the administrative burdens.

📋 Description

• Schedule and coordinate interviews end-to-end across a portfolio of open roles, ensuring every detail is confirmed and nothing falls through the cracks • Serve as a primary scheduling point of contact for candidates throughout the interview process, delivering a warm and organized experience • Maintain accurate candidate records and pipeline data in Greenhouse in real time • Partner with recruiters and sourcers to manage logistics — calendar coordination, interviewer prep, and video link setup — across multiple simultaneous reqs • Communicate proactively when schedules change, conflicts arise, or candidates need updates • Support TA operational workflows, including BrightHire coordination and other tooling as we automate and streamline

🎯 Requirements

• You're known for being organized and detail-oriented — you're the person who catches the timezone error before it becomes a problem • You've worked in a high-volume coordination, scheduling, or operations role and thrived under the load • You communicate clearly and warmly — candidates and interviewers alike feel informed and taken care of • You treat data hygiene as a professional standard, not an afterthought • You're proactive — you don't wait to be asked before flagging a conflict or closing a loop • You're energized by the pace of a fast-growing company and comfortable with change

🏖️ Benefits

• Equity compensation • Medical, Dental, and Vision coverage • HSA / FSA • 401K • Work-from-Home Stipend • Therapy Reimbursement • 16-week parental leave for eligible employees • Carrot Fertility annual reimbursement and membership • 13 paid holidays each year as well as a Holiday Break during the week between December 25th and December 31st • Flexible PTO • Employee Assistance Program (EAP) • Training and professional development