Virtual Executive Assistant – Digital Marketing, Project Management Support

Job not on LinkedIn

🕒 March 18

🏄 California – Remote

🏄 California – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🌐 Digital Marketing

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Hire Highs

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🎯 Recruiter

🏢 Enterprise

B2B • Recruitment • Enterprise

Hire Highs is an operations partner that builds and manages hybrid onshore-offshore talent “pods” for department leaders, enabling high-performance teams without adding full onshore headcount. They handle recruitment, onboarding, management, integration with clients’ tech stacks, and deliver guaranteed performance and cost savings for mid-market B2B companies (notably e-commerce, CPG, and retail operations).

📋 Description

• Provide administrative support and project coordination for leadership and cross-functional teams • Work closely with US leadership, HR stakeholders, and the Philippines project management team • Manage calendars, meetings, and scheduling for leadership • Organize email correspondence and follow-ups • Prepare reports, documents, and presentations for leadership meetings • Maintain organized files, records, and documentation • Support communication between leadership, HR, and project teams • Track project timelines, deliverables, and task progress • Coordinate with internal teams to ensure project milestones are met • Maintain project management tools such as Monday, Asana, Trello, or ClickUp • Prepare project updates and progress reports for leadership • Follow up with stakeholders to ensure accountability on tasks • Assist with coordination of digital marketing initiatives • Track marketing campaign timelines and deliverables • Support CRM updates, marketing reports, or analytics summaries • Coordinate with marketing, content, and operations teams

🎯 Requirements

• Minimum 3+ years of experience as a Virtual Assistant, Executive Assistant, Project Coordinator, or similar role • Strong organizational and multitasking skills • Ability to work independently in a remote environment • Experience using project management or task management tools • Experience supporting digital marketing projects or marketing teams (preferred) • Familiarity with CRM systems or marketing platforms (preferred) • Experience working with remote teams or international clients (preferred) • Background in operations, marketing, or business support roles (preferred) • Technical Skills: Google Workspace or Microsoft Office • Technical Skills: Project management tools (Monday, Asana, Trello, ClickUp) • Technical Skills: CRM systems (HubSpot, Salesforce, ActiveCampaign, etc.) • Technical Skills: Marketing tools (Meta Business Suite, Google Analytics, email marketing tools)

🏖️ Benefits

• Health insurance • Flexible work arrangements • Professional development opportunities