Senior Executive Assistant – Operations-Focused

Job not on LinkedIn

🕒 May 5

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

HireHawk

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🎯 Recruiter

B2B • Recruitment • Human Resources

HireHawk is a recruitment service that specializes in building fully vetted global teams for companies, significantly reducing hiring costs by up to 80%. They provide a comprehensive solution encompassing planning, sourcing, vetting, hiring, payroll management, and compliance, all designed to streamline the hiring process. HireHawk also focuses on optimizing the candidate experience with extensive screening, rapid sourcing, and competitive compensation packages, ensuring that every hire meets the specific needs of their clients.

📋 Description

• Own complex calendar and inbox management across three companies, using prioritization judgment (not just scheduling) • Act as a gatekeeper and decision-support partner by triaging requests, drafting responses, and recommending next actions • Prepare and organize board materials, executive reports, and leadership documentation with strong accuracy and confidentiality • Track cross-company projects, deliverables, and deadlines so critical work is visible, moving, and completed on time • Coordinate cross-functional initiatives by aligning stakeholders, running follow-ups, and removing execution blockers • Improve internal workflows by documenting processes, streamlining recurring work, and introducing more efficient systems • Support basic bookkeeping workflows in QuickBooks, including transaction categorization and operational finance admin • Provide light marketing/admin coordination (task-based execution support, not strategic ownership) • Help drive internal AI adoption by identifying repeatable work, testing tools, and creating simple playbooks for team usage • Maintain high-quality operational “runway” for the executive: meeting prep, context briefs, and proactive reminders that prevent surprises

🎯 Requirements

• 4–8+ years of experience supporting senior executives (ideally supporting multiple leaders or operating across multiple business lines) • Proven operational ownership beyond admin support (you’ve improved workflows, built systems, or made execution measurably smoother) • Strong calendar and inbox management with real prioritization judgment and confidence making calls within agreed guardrails • Experience preparing executive-ready materials (board decks, reports, leadership documentation, meeting briefs, or similar) • Track record of coordinating cross-functional work and driving follow-through in fast-changing, ambiguous environments • Comfort with tools and systems (task/project management, documentation, collaboration tools) and a curiosity about AI for efficiency • **Nice-to-have:** • Experience supporting board-level stakeholders directly (board meetings, governance materials, investor-style reporting, etc.) • Exposure to QuickBooks and basic bookkeeping workflows (categorization, reconciliation support, finance admin) • Experience working in multi-entity environments (holding companies, multiple brands, multiple legal entities) • Background in or exposure to financial advisory, accounting/advisory, or e-commerce/retail operations

🏖️ Benefits

• Access to a **$200K+ perk marketplace** with discounts on 150+ global services. • Option to **withdraw up to 50% of approved earnings** before payday.