AI Native Executive Assistant

🕒 August 18

🌐 Argentina, Brazil, +2 more countries – Remote

🇦🇷 Argentina – Remote 🇧🇷 Brazil – Remote 🇿🇦 South Africa – Remote 🇳🇬 Nigeria – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 31%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Build and maintain a centralized company operating system in Notion, including goals, OKRs, meeting notes, and project context • Create a single source of truth across the organization and keep documentation current and organized • Implement and integrate the AI-native toolstack, including Grain, Attio CRM, Linear, and other automation tools • Configure permissions, workflows, and cross-platform integrations • Monitor new tools and recommend additions or replacements to improve operational efficiency • Audit and automate recurring operational processes • Build internal automations with Claude, Cursor, Zapier, Make, or similar no-code and low-code platforms • Create cross-platform workflows that reduce manual effort, such as auto-populating Linear from monthly goals • Track founder follow-ups, manage action items, and ensure completion across two business verticals • Book travel, coordinate scheduling, and manage logistics for the founder • Maintain visibility across both business lines and proactively surface blockers, priorities, and pending decisions

🎯 Requirements

• Proven experience in an executive assistant, chief of staff, or operations role with a strong systems-building component • Demonstrated ability to build workflows and automations with no-code or low-code platforms such as Zapier, Make, n8n, or similar tools • Hands-on professional or operational experience with Claude, ChatGPT, Cursor, or similar AI tools • Experience building and maintaining Notion workspaces for documentation, OKRs, and project management • Familiarity with Linear, Attio, or similar task-tracking and CRM platforms • Highly organized with strong follow-through and ability to manage multiple priorities across parallel workstreams • Proactive and self-directed, with a bias toward building systems rather than managing tasks manually • Excellent written English communication skills • Nice to have: experience supporting a founder or executive across multiple business verticals • Nice to have: early-stage startup or high-growth technology company background • Nice to have: familiarity with Grain or similar meeting intelligence and recording platforms • Nice to have: basic scripting or prompt engineering experience • Nice to have: exposure to health technology, clinical operations, or performance and wellness industries • Updated resume required for application • Short 1–2 minute Loom video required; must introduce yourself, demonstrate a specific automation or system built to replace a manual process, and describe the tools and outcome • Only candidates who submit a Loom video proceed to the next hiring step • Availability during US business hours required

🏖️ Benefits

• Paid in USD, bi-monthly (every 15th and 30th) • Paid Time Off in accordance with company policy • Observance of holidays per company guidelines • 100% remote setup • Direct access to the founder • High-ownership role with direct impact on company operations