Executive Assistant – Personal and Business

🔥 15 hours ago

🌐 Mexico, Argentina, +3 more countries – Remote

🇲🇽 Mexico – Remote 🇦🇷 Argentina – Remote 🇨🇷 Costa Rica – Remote 🇵🇪 Peru – Remote 🇸🇻 El Salvador – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Support the founder and family across personal administration, scheduling, household coordination, and business operations • Make outbound calls to schedule appointments for the founder, family members, and household contacts • Coordinate multiple calendars and keep schedules synchronized • Set up medical, personal, and professional appointments and confirm logistics • Proactively manage scheduling conflicts and communications • Coordinate household staff, including nanny scheduling and communication • Manage meal ordering, household supplies, vendors, and recurring household logistics • Support family events, social dinners, community events, and gatherings • Assist with baby and family-related administrative tasks • Operate established systems, shared documentation, preference logs, and decision-making frameworks • Maintain and improve documentation as preferences evolve • Use Claude Cowork and other AI tools to streamline administrative workflows • Support adoption and refinement of AI tools across personal and business operations • Gradually take on business scheduling, communications, project coordination, and executive support • Grow into a business partner or chief-of-staff-adjacent resource

🎯 Requirements

• Proven experience as a personal assistant, family EA, household manager, or similar role supporting a high-trust principal • Proactive ownership of tasks and ability to move without detailed direction • Comfortable making outbound calls during US business hours • Familiarity with Claude Cowork or strong willingness and aptitude to learn it quickly • Excellent written and verbal English communication skills • Discreet, reliable, and highly organized with strong attention to detail • Comfortable working within established systems and documented preferences • Available during US Pacific Time business hours • Updated resume • Short Loom video (1 to 2 minutes) introducing yourself, describing relevant experience, and explaining AI-tool usage • Experience supporting both personal and business operations for a founder or executive (nice to have) • Familiarity with Claude Cowork or similar AI workflow tools (nice to have) • Background coordinating household staff, childcare logistics, or family scheduling (nice to have) • Experience supporting social event planning or community hosting (nice to have) • Prior experience scaling from personal EA into business operations or chief-of-staff-adjacent work (nice to have)

🏖️ Benefits

• Paid Time Off in accordance with company policy • Observance of Holidays per company guidelines • 100% remote setup • Paid in USD bi-monthly (every 15th and 30th) • Defined path to grow into business operations support • High-trust, high-ownership role with direct access to the founder and room to expand