Executive Assistant – Startup Operations

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

🤝 B2B

🎯 Recruiter

☁️ SaaS

B2B • Recruitment • SaaS

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Own calendar management, travel coordination, general operations, revenue tracking support, and RFP documentation • Book and manage flights, hotels, and ground transportation for the founder and team • Build detailed travel itineraries that account for time zones, meeting schedules, and logistics • Handle last-minute changes, cancellations, and rebooking efficiently • Own the founder's calendar end to end including scheduling, conflict resolution, and meeting preparation • Coordinate internal team meetings, external partner calls, and client engagements • Manage recurring operational tasks including office rent, internet and utilities, and vendor relationships • Oversee revenue tracking and ensure client invoices are accurate and sent on time • Research, compile, and fill out required information for RFP and RFI submissions • Maintain a library of reusable content and standard responses

🎯 Requirements

• Proven experience as an Executive Assistant, Operations Assistant, or similar role supporting a founder, CEO, or senior executive • Strong organizational skills with the ability to manage multiple priorities across calendar, travel, operations, and finance simultaneously • Excellent written and verbal English communication skills with a professional and responsive tone • Comfortable managing vendor relationships, operational logistics, and administrative tasks independently • Detail-oriented with strong follow-through on billing, scheduling, and document accuracy • Self-directed and proactive with the ability to anticipate needs and act without being asked • Comfortable working in a fast-paced startup environment where scope evolves and priorities shift quickly

🏖️ Benefits

• Paid Time Off in accordance with company policy • Observance of Holidays per company guidelines • 100% remote setup so you can work wherever you're most productive