Executive Assistant – Talent Coordination

Job not on LinkedIn

🕒 April 21

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

🤝 B2B

🎯 Recruiter

☁️ SaaS

B2B • Recruitment • SaaS

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Source and move candidates through the funnel across multiple job boards with hundreds of applications weekly • Review inbound applications same-day or next-day across all active platforms • Screen candidates and move qualified applicants forward without waiting for direction • Hit a consistent target of four qualified hires per two-week training cycle • Schedule all interview rounds with enough lead time to ensure a smooth candidate experience • Send calendar invites at least 24 hours in advance across all interview stages • Coordinate availability between candidates and interviewers without creating friction • Refine, publish, and iterate job descriptions based on performance data and team feedback • Manage active postings across Indeed and other relevant job boards • Keep the pipeline clean, current, and moving at all times • Ensure new hires are fully set up on all required tools and systems before day one • Complete onboarding training yourself, then assist in delivering sessions and developing materials • Flag setup gaps or blockers early so nothing falls through on the first day

🎯 Requirements

• 2+ years in an executive assistant, chief of staff, operations coordinator, or high-ownership admin role • Proven ability to manage multiple complex workflows simultaneously with minimal oversight • Strong organizational systems and a track record of following through without being reminded • Clear, concise written English communication skills • Comfort learning new tools, platforms, and processes quickly • Ownership mindset: you surface problems with a proposed solution, not just a flag • Availability to work during U.S. business hours

🏖️ Benefits

• You will be paid in **USD** (bi-monthly: every 15th and 30th) • **Paid Time Off** in accordance with company policy • Observance of **Holidays** per company guidelines • **100% remote setup** so you can work wherever you're most productive • Direct ownership over a high-volume recruiting function inside a growing healthtech startup • Clear performance targets and the autonomy to hit them your way