Executive Assistant

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🕒 April 15

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Manila Recruitment

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2010

🎯 Recruiter

🏢 Enterprise

Recruitment • Enterprise

Manila Recruitment is a leading recruitment agency based in the Philippines, specializing in innovative talent sourcing and headhunting services. The agency provides a wide range of recruitment solutions including executive search, IT recruitment, offshore staffing solutions, remote staffing, and more. With a focus on understanding clients' strategic business objectives, Manila Recruitment offers tailored recruitment strategies for multinationals, corporations, and start-ups entering the Filipino market. The firm prides itself on a process-driven approach, offering comprehensive candidate guarantees and a database of over 250,000 candidates. Certified headhunters at Manila Recruitment are dedicated to passive candidate sourcing, ensuring quality hires that align with company culture and requirements.

📋 Description

• Purchasing & Supply Chain Execution: Execute Purchase Orders (POs) with precision and lead the daily follow-up on open orders. You are responsible for ensuring ETAs are accurate and that the Purchasing Director is alerted immediately to any delays. • Vendor & Pricing Management: Maintain and update our preferred vendor database. You will ensure that pricing is current across all systems and proactively research new vendors or alternative sourcing as needed. • Sales & Financial Admin: Generate and send accurate invoices to clients. Support the Director of Sales by ensuring the CRM is clean, optimized, and reflecting the true state of the sales funnel. • Production & Timeline Coordination: Act as the "keeper of the calendar." You will maintain organization around production timelines, ensuring that all stakeholders are aware of upcoming deadlines and that projects stay on track. • Strategic Research: Conduct ad-hoc research projects—whether it’s investigating a new software tool, vetting a potential supplier, or gathering market data for the sales team.

🎯 Requirements

• At least 3 Years of relevant work experience • Experience in the Technology, Drone or e-commerce (built on Shopify) Industry is Advantageous. • Proficiency in Shopify, ASANA, Quickbooks online, Pipedrive, PandaDoc and QBO are nice-to-have. • The following Employee Analysis Framework are a must have: **Urgency, Agency, Problem Solving and Prioritization** • High Agency: You take extreme ownership of your tasks. If a vendor isn’t responding, you don't just "send an email"—you pick up the phone until you get an answer. • Organizational Mastery: You have a proven system for managing multiple moving parts. You are comfortable with project management tools and spreadsheets. • Sense of Urgency: You understand that in sales and purchasing, time is money. You respond quickly and move projects toward the finish line with speed. • Precision Communication: You can communicate clearly and professionally with high-level vendors and enterprise clients alike. • Willingness to use Time Doctor for time tracking is essential for this role.