Executive Assistant – Software Development Industry

🕒 April 20

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Wing Assistant

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🤝 B2B

☁️ SaaS

⚡ Productivity

💰 $2.1M Seed Round on 2022-03

B2B • SaaS • Productivity

Wing Assistant is a company specializing in providing virtual assistant services to businesses worldwide. The company offers a wide range of services including general virtual assistant work, executive assistance, customer service, bookkeeping, and digital marketing. Wing Assistant aims to enhance productivity for startups and enterprise teams by delegating tasks to dedicated virtual assistants, reducing operational load, and enabling businesses to focus on core activities. Their services are accessible via a subscription model, providing flexible and cost-effective solutions compared to traditional hiring methods. Clients benefit from a dedicated assistant model where the assistant works solely for their business, gaining a deeper understanding of their processes over time.

📋 Description

• Scheduling internal calls • Scheduling external calls (customers, candidates, vendors) • Rescheduling conflicts • Sending calendar holds • Reviewing meetings in calendars to make sure everyone has RSVP’d, nothing has been scheduled over it, all the info is there like zoom links etc. • Sorting and labeling emails • Flagging priority emails • Drafting responses for you to approve • Following up on unanswered emails • Unsubscribing from junk • Booking flights • Booking hotels • Restaurant reservations • Managing changes/cancellations • Creating meeting agendas • Taking notes (or cleaning up notes) • Tracking action items • Sending follow-ups after meetings • Updating project trackers • Scheduling interviews • Sending candidate communications • Sending rejection or next-step emails • Coordinating take-home assignments • Uploading expenses • Organizing receipts • Vendor list maintenance • Contract organization • Updating Notion / internal docs • Formatting documents and decks • Creating templates • Maintaining onboarding checklists • Organizing shared drives • Sending internal reminders (Slack, etc.) • Venue research • Booking spaces • Coordinating catering • Managing attendee lists • Sending calendar invites • Creating run-of-show docs

🎯 Requirements

• Bachelor's degree • At least 5-years experience as an Executive Assistant for International based Software company • Excellent English communication skills, both written and verbal. (At least B2 level) • Excellent phone, email, and instant messaging communication skills • Solid organizational & time management skills • Able to work on a graveyard shift • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP • Experience with word-processing software and spreadsheets (e.g., MS Office) • Knowledge of online calendars and scheduling (e.g., Google Calendar) • Proactive attitude & willingness to be trained

🏖️ Benefits

• Health Insurance (HMO) • Performance Incentives • Job Security and Stability • Paid Training • Inclusive Culture • Upskilling Opportunities • 100% Work-From-Home • Exceptionally Supportive Team • Opportunities for Career Growth • Fun Work Environment • Holiday & Overtime Pay