Recruitment Coordinator

🕒 June 2

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

🤝 B2B

🎯 Recruiter

☁️ SaaS

B2B • Recruitment • SaaS

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Own end-to-end interview scheduling across candidates, interviewers, recruiters, and hiring managers • Manage candidate communications including availability requests, confirmations, reschedules, and follow-ups • Ensure interviewers have accurate calendar invites, interview details, and candidate materials ahead of every interview • Monitor schedules and resolve conflicts, cancellations, and last-minute changes without dropping the ball • Keep Ashby records and interview stages accurate and up to date at all times • Coordinate quickly in Slack to keep stakeholders aligned and the process moving • Help document and improve recruiting workflows as the team scales • Support updates to interview plans, templates, and candidate communication processes • Identify opportunities to reduce scheduling friction and improve team alignment • Maintain consistency and accuracy across Ashby, calendars, and Slack updates • Source candidates across onshore and offshore markets for active roles • Build and manage pipelines from initial outreach through recruiter handoff • Track sourcing activity and candidate responses in Ashby and coordinate follow-ups with recruiters

🎯 Requirements

• 3+ years of experience in recruiting coordination, talent operations, administrative coordination, or a similar role • Demonstrated sourcing experience across both onshore and offshore candidate pools including building pipelines and conducting outreach • Strong organizational skills and attention to detail with the ability to manage multiple schedules, priorities, and stakeholders simultaneously • Excellent written and verbal English communication skills • Comfortable learning and working in a modern ATS; prior Ashby experience is a plus but not a requirement • Comfortable using Slack for internal communication and day-to-day coordination • Calm and professional when handling last-minute changes or scheduling conflicts • Strong sense of ownership and follow-through on both explicit and implicit commitments

🏖️ Benefits

• Paid Time Off in accordance with company policy • Observance of Holidays per company guidelines • 100% remote setup so you can work wherever you're most productive