Senior Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🌐 Colombia, Honduras, +4 more countries – Remote

🇨🇴 Colombia – Remote 🇭🇳 Honduras – Remote 🇦🇷 Argentina – Remote 🇩🇴 Dominican Republic – Remote 🇧🇴 Bolivia – Remote 🇲🇽 Mexico – Remote

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Own and maintain the senior executive’s calendar end to end • Triage meeting requests and decide what should be scheduled, deferred, delegated, or declined • Protect focus time and align the calendar with executive priorities • Prepare context and materials before commitments • Resolve scheduling conflicts proactively • Book and manage domestic and international travel, including flights, hotels, ground transportation, and dining reservations • Build and share detailed travel itineraries • Handle last-minute travel changes, cancellations, and reroutes • Manage the executive’s inbox and draft responses as needed • Communicate professionally with internal stakeholders, external partners, and vendors • Track and close follow-ups, confirmations, and open items • Handle expense reporting, document management, and recurring administrative tasks • Support ad hoc projects and special requests • Maintain organized email, calendar, and document systems • Complete application, video introduction, assessment, interview, and background/reference-check stages

🎯 Requirements

• Proven experience as an Executive Assistant supporting a senior leader managing a team of 30 or more people; hard requirement • Strong critical-thinking skills and independent meeting prioritization judgment • Expert calendar management experience with complex, high-volume calendars • Excellent domestic and international travel-booking and logistics experience • Excellent written and verbal English communication skills • Proactive, self-directed, discreet, reliable, and strong follow-through • Availability Monday through Friday, 8 AM to 4 PM US Pacific Time • Updated resume required for application • Short 1–2 minute Loom video required for advancement • Nice to have: experience in consumer goods, beauty, retail, or lifestyle brands • Nice to have: experience supporting executives with large, cross-functional teams • Nice to have: familiarity with Google Workspace, Microsoft Office, Concur, or similar platforms • Nice to have: corporate stakeholder-management experience

🏖️ Benefits

• Paid in USD, bi-monthly: every 15th and 30th • Paid Time Off in accordance with company policy • Observance of holidays per company guidelines • 100% remote setup • Stable, long-term role • Clear ownership and direct access to senior leadership • Comprehensive selection process with feedback at each step