Legal Admin Assistant

🕒 June 1

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Remote Raven

WebsiteLinkedInAll Job Openings

11 - 50 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

HR Tech • Recruitment • B2B

Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel.

📋 Description

• Docket court hearings across the firm's practice areas and maintain accurate deadline tracking for all assigned matters. • Manage attorney calendars, appointments, court dates, depositions, and case deadlines. • Set structured reminder cascades for all deadlines (e.g., 30-day, 14-day, 7-day, 2-day, day-of). • Flag scheduling conflicts and competing priorities to attorneys and onshore staff with sufficient lead time. • Coordinate internal meetings, client meetings, and depositions across multiple calendars and time zones. • Arrange travel logistics for attorneys (flights, accommodations, ground transport) and prepare itineraries. • Confirm logistics with court reporters, opposing counsel, and venue contacts as needed. • Track billable time entries, invoices, and expense reports across attorneys. • Flag missing time entries or expense documentation before billing close. • Process expense reimbursements and reconcile against firm records. • Prepare, edit, proofread, and format legal documents and correspondence to filing-ready quality. • E-file legal documents with US courts and agencies through the firm's e-filing systems. • Prepare physical filing packages for the onshore team where physical filing is required. • Maintain version control and audit trails on documents under revision. • Assist with case management and document management systems to keep matter files complete and retrievable. • Maintain and organize client files and confidential records in line with the firm's data and privacy protocols. • Support intake of new matters including opening files, conflict checks, and initial documentation. • Perform general administrative duties including copying, scanning, mailing preparation, and data entry. • Ensure compliance with legal procedures, court rules, and firm protocols. • Perform other legal administrative tasks as assigned by the onshore team.

🎯 Requirements

• 2 or more years of experience as a legal admin, legal assistant, or legal secretary supporting a US litigation practice (or strongly comparable international firm). • Direct experience managing multiple attorneys' calendars and court deadlines simultaneously. • Hands-on experience with at least one US court e-filing system (CM-ECF/PACER, AZTurboCourt, or similar). • Experience with a legal document management system (NetDocuments, iManage, Worldox, SharePoint, or similar). • Excellent written English — your proofreading catches errors before attorneys do; documents you prepare require minimal revision. • High attention to detail, strong organizational skills, and the ability to manage deadline-driven work across multiple matters without error. • Comfortable working independently in a remote environment while maintaining close coordination with an onshore team. • Reliable home office setup: high-speed internet, backup power or backup internet, quiet workspace, modern computer with webcam. • Nice to Have • 12+ months of direct remote experience supporting a US law firm. • Experience with legal billing software (Clio, TimeSolv, Bill4Time, or similar) and LEDES invoicing. • Familiarity with Arizona state court or US federal court docketing conventions. • Background supporting a commercial litigation, business litigation, or civil rights practice.

🏖️ Benefits

• Full-time, 100% remote engagement. • Compensation up to $8/hr USD. • Long-term, stable engagement with a respected US law firm. • Direct collaboration with an experienced onshore team and supervising attorneys. • A clearly scoped operational role — what success looks like is visible and measurable.