Aviation Operations Coordinator

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Coordinate ground handling, permits, and airport services for non-scheduled flights across the company’s network • Monitor live flight operations and proactively identify and resolve issues including delays, diversions, weather disruptions, and customs or immigration complications • Communicate directly with clients, airport authorities, ground handling agents, crew, and immigration and customs officials • Prepare and deliver clear written and verbal shift handovers, accurately summarising ongoing flights, operational issues, and outstanding tasks to ensure continuity and zero gaps in operational coverage. • Deliver diplomatic, solutions-oriented communication to clients, particularly when conveying schedule changes or operational disruptions • Coordinate crew services including hotel bookings, ground transportation, and catering arrangements • Prepare and process overflight and landing permit applications across multiple jurisdictions • Maintain accurate operational records and update internal systems in real time • Work collaboratively with the Bangkok OCC team across rotating shifts to maintain 24/7 coverage

🎯 Requirements

• Minimum 2 years of experience in aviation operations, flight dispatch, ground handling, airline operations control centres (OCC), or similar aviation environments. • Strong understanding of airport operations and coordination with multiple stakeholders including customs, immigration, air traffic control, ground handlers, fuel providers, and catering services. • Excellent written and verbal English communication skills with the ability to communicate professionally with VIP clients and government authorities. • Strong documentation and communication skills, with the ability to deliver concise written and verbal shift handovers that clearly summarize ongoing operations, outstanding tasks, and priorities. • Proven ability to work effectively under pressure and make sound decisions in time-sensitive situations. • Strong problem-solving skills with the ability to think proactively rather than simply react to issues as they arise. • Highly organised with strong attention to detail and the ability to manage multiple priorities simultaneously. • Comfortable working rotating shifts in a 24/7 operational environment. • Able to work independently while maintaining strong collaboration with remote team members. • Professional, calm, and diplomatic when handling operational challenges or communicating difficult updates. • Nice to Have: • Experience working for aviation ground handling providers such as Dnata, Swissport, or similar organizations. • Experience supporting private aviation, business aviation, charter operations, or VIP flight services (e.g. Qatar Executive, VistaJet, ExecuJet, or similar FBO/charter operators) • Familiarity with overflight and landing permit processes across Southeast Asia. • Previous experience working with Middle East-based aviation organizations. • Knowledge of NATA Safety 1st standards or equivalent aviation safety certifications.