Executive Assistant

🔥 1 hour ago

🇵🇭 Philippines – Remote

💵 A$1.5k - A$2.5k / month

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Manage the founder’s inbox, flag priorities and action emails on his behalf • Track council rates, renewals and other business and personal deadlines • Own business and personal calendars, bookings and appointments • Convert calls, texts and voice notes into completed tasks, emails and bookings • Make calls and send emails to suppliers, clients and service providers • Track the founder’s movements and maintain a daily cost journal • Keep client documents up to date and submitted on time • Maintain Xero books, including bank reconciliations and transaction coding • Prepare and send client invoices • Prepare weekly payroll information for the founder’s Wednesday pay run • Organise supplier bills, receipts and records • Follow up with employees regarding missing bill addresses or purchase orders • Record plant and equipment movements between job sites • Maintain NextMinute records, including uncoded items, rates, fuel levies, price increases and fuel-cost allocation • Log staff hours by job and site • Record material deliveries against jobs and clients • Review weekly records with the founder each Wednesday • Write SOPs and build a business workflow playbook • Research and compare project management software, run demos and present recommendations • Set up and maintain the selected software • Support job cost tracking as the business grows • Use Excel to allocate and monitor running costs • Schedule and organise machinery maintenance and registrations

🎯 Requirements

• 3+ years as an Executive Assistant, Personal Assistant or Admin Assistant supporting a business owner • Bookkeeping experience, ideally with Xero (reconciliations, invoicing, bills) • Excellent spoken and written English • Confident on the phone with Australian businesses • Highly organised, with strong follow-through on deadlines and payments • Proactive and resourceful: able to take a short instruction and run with it • Experience in construction, civil, earthworks, trades or plant hire (highly regarded) • Familiarity with construction terms such as plant, tonnages, takeoffs and site deliveries (highly regarded) • Payroll and timesheet experience, including Australian payroll basics (highly regarded) • Experience with job management software such as NextMinute, ServiceM8, Buildxact, Tradify or similar (highly regarded) • Experience supporting Australian clients and working to AEST (highly regarded) • Experience with Xero, Google Workspace or Microsoft 365, phone and SMS/WhatsApp, cloud file storage, and project management platforms • Must disclose existing ongoing roles or client work • Must reflect this engagement on LinkedIn as “Independent Contractor”

🏖️ Benefits

• 100% remote work from home • Flexible early starts while aligned to Queensland business hours (AEST) • Independent contractor engagement

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