Executive Assistant

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 $2k - $3k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 21 days.
• 60 open roles for a team of 76.

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InsideOut

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🎯 Recruiter

🤝 B2B

Recruitment • B2B

InsideOut is a recruiting and placement service that sources, screens, and delivers pre-vetted virtual assistants (VAs) and specialists for small businesses and solopreneurs. They provide a done-for-you hiring process—booking a strategy call, sourcing candidates from strategic regions (Philippines, Latin America, South Africa, Egypt), delivering a curated shortlist within 5–7 business days, and supporting offer negotiations and onboarding. InsideOut emphasizes cost-effective global talent (hourly ranges listed by region), a six-month replacement guarantee, pay-only-when-you-hire pricing (no subscriptions), and ongoing post-hire support. Roles covered include general and executive assistants, sales, operations/HR, marketing and creative, and accounting/bookkeeping, targeting U. S. businesses that want to scale by outsourcing administrative and specialist tasks.

📋 Description

• Partner directly with the founder of a growing school food service business • Track spending and compare pricing across four vendors in Excel • Identify the best weekly prices for key ingredients and supplies • Maintain accurate records and notes in TrackPod and HubSpot • Use Hot Lunch and contact software help desks to resolve issues independently • Research software, services, and vendors online and present recommendations with comparisons • Check ingredient lists and sodium content against USDA requirements • Identify compliant product substitutions following in-house training • Manage conference and HubSpot follow-ups • Prepare upcoming monthly orders and supporting spreadsheets • Maintain a prioritized directory of urgent and important tasks • Report progress through structured start-of-day and end-of-day check-ins • Produce basic graphic design assets with AI tools • Complete ad hoc personal and administrative requests, including vendor sourcing in the Philippines • Build documented processes as operations scale

🎯 Requirements

• Fluent Tagalog speaker required • C1 English level required; strict English use throughout the shift • Expert-level proficiency in Microsoft Excel • Availability during US Pacific hours, starting no later than 8:00 AM Pacific • Strong written and spoken English communication skills • Demonstrated ownership and proactive attitude • Exceptional attention to detail in a highly regulated USDA environment • Comfort with technology and AI tools such as Claude • Willingness to contact software help desks independently • Ability to submit an English audio or video recording • Ability to provide an internet speed test screenshot

🏖️ Benefits

• Remote work • Full-time employment

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