Executive Assistant

🔥 1 hour ago

🌐 Philippines, South Africa – Remote

🇵🇭 Philippines – Remote 🇿🇦 South Africa – Remote

💵 $12 / hour

⏱ Part Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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InsideOut

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🎯 Recruiter

🤝 B2B

Recruitment • B2B

InsideOut is a recruiting and placement service that sources, screens, and delivers pre-vetted virtual assistants (VAs) and specialists for small businesses and solopreneurs. They provide a done-for-you hiring process—booking a strategy call, sourcing candidates from strategic regions (Philippines, Latin America, South Africa, Egypt), delivering a curated shortlist within 5–7 business days, and supporting offer negotiations and onboarding. InsideOut emphasizes cost-effective global talent (hourly ranges listed by region), a six-month replacement guarantee, pay-only-when-you-hire pricing (no subscriptions), and ongoing post-hire support. Roles covered include general and executive assistants, sales, operations/HR, marketing and creative, and accounting/bookkeeping, targeting U. S. businesses that want to scale by outsourcing administrative and specialist tasks.

📋 Description

• Coordinate business and personal travel, including flights, hotels, and itineraries • Manage household and family coordination tasks, appointments, and reservations • Track action items and meeting follow-ups • Draft routine correspondence on the founder’s behalf • Use ChatGPT, Claude, and other AI tools for research, drafting, reporting, and workflow optimization • Draft SOPs, build recurring spreadsheets and dashboards, and identify automation opportunities • Maintain and organize Google Drive and Dropbox folder structures, including de-duplication and archiving • Support administrative pipelines for new office launches • Track launch checklists, shipping, vendors, and market research • Coordinate billing setup, landlord portals, ACH/autopay enrollment, and Ramp account setup • Contact landlords regarding invoices, portal access, and payment confirmations • Maintain accurate records and status trackers across operating tools • Maintain operations manuals and update SOPs • Track automation and process-improvement projects • Manage handoffs, scheduling, and documentation among the Operations Lead, internal team, and external contractors

🎯 Requirements

• 2+ years of experience as an executive assistant, virtual assistant, or operations support specialist • Hands-on daily experience using AI tools such as ChatGPT and Claude • Intermediate spreadsheet proficiency, including Google Sheets/Excel formulas and data cleanup • Experience with Google Workspace and Dropbox • C1 English level required • Clear, professional written and verbal English communication skills • Strong follow-through on multi-week tasks with minimal oversight • Prior experience supporting startup founders, small business owners, or multi-location/franchise operations preferred • Familiarity with Asana, Ramp, or QuickBooks preferred • Basic AP-adjacent experience preferred, including billing coordination, vendor onboarding, or landlord logistics

🏖️ Benefits

• Realistic path to full-time employment (~40 hrs/week) • Flexible remote work arrangement • Opportunity to support a rapidly scaling innovative medical certification training network • AI tools and workflow exposure

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