Legal Executive Administrative Coordinator

🔥 40 minutes ago

🌐 Brazil, South Africa – Remote

🇧🇷 Brazil – Remote 🇿🇦 South Africa – Remote

💵 $1.1k - $1.1k / month

⏰ Full Time

🟢 Junior

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Provide light marketing and business development support, including follow-ups and coordination • Coordinate gifts, mailings, and outreach initiatives • Schedule and manage personal services such as dry cleaning and grocery pickups • Handle inbound and outbound calls using RingCentral • Triage incoming emails, organize inboxes, and respond on behalf of the executive when appropriate • Coordinate business and personal travel, including flights, lodging, and transportation • Manage complex calendars, meetings, personal appointments, and services • Serve as the primary gatekeeper by prioritizing requests and protecting executive time • Track and manage referral partner activity using Lawmatics • Organize logistics for events and sponsored activities

🎯 Requirements

• Full-time, dedicated Executive Assistant role • Time zone alignment with EST business hours • English proficiency required • Approximately 10 calls per day • Prior experience supporting an executive or business owner strongly preferred • Minimum of 1 year of experience as an executive assistant or in administrative support roles • Strong calendar management and scheduling expertise • Advanced email triage and professional written communication • Detail-oriented with exceptional organizational skills • Proactive mindset with ability to anticipate needs • Adaptable and comfortable managing shifting priorities • Strong problem-solving and decision-making skills • Ability to act as a gatekeeper with sound judgment and discretion • Comfortable handling both business and personal tasks • Experience with Lawmatics, RingCentral, Google Workspace, and Microsoft Office Suite

🏖️ Benefits

• Remote job opportunity • Great Place to Work Certification environment