Virtual Assistant, Documentation Coordinator

Job not on LinkedIn

🔥 8 minutes ago

🌐 Brazil, South Africa – Remote

🇧🇷 Brazil – Remote 🇿🇦 South Africa – Remote

💵 $1.1k - $1.1k / month

⏰ Full Time

🟢 Junior

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 20%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 22 days.
• 79 open roles for a team of 138.

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Coordinate with the sales department on document handling • Own calendaring for the Chief Financial Officer and Chief Legal Officer • Communicate travel needs to the travel coordinator • Send calendar invites • Upload, organize, and send legal contracts for execution • Resolve conflicts and coordinate events • Support travel coordination • Initiate travel arrangements • Manage documents and contracts • Lead implementation of a DocuSign-based management system • Provide essential support to senior leadership and streamline operations

🎯 Requirements

• Bilingual/English (Only English required for daily tasks) • Comfortable working remotely with reliable internet and hardware • Experience supporting senior executives preferred • Monday to Friday from 8:00 a.m. to 5:00 p.m. MST (flexible) • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) • Microsoft Teams for communication and meetings • SharePoint for file sharing and collaboration • Zoho CRM for customer relationship management • Rippling for financial and HR functions • DocuSign Intelligent Agreement Management for contract lifecycle • Reliable laptop or desktop with webcam and microphone • 1 year of experience supporting executive-level scheduling and document workflows • Ability to manage multiple priorities with precision • Comfortable working independently and remotely • Excellent written and verbal communication skills • Attention to detail • Time management • Proactive and self-starter mindset • Tech-savvy and quick learner

🏖️ Benefits

• Remote work opportunity • Great Place to Work Certification workplace culture • Flexible schedule • Recruiter guidance through the application process

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