Construction Admin Assistant

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Latino Legends

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2025

🎯 Recruiter

👥 HR Tech

Recruitment • HR Tech

Latino Legends is a recruitment platform and talent marketplace focused on connecting Latin American professionals with remote job opportunities worldwide. The company operates a candidate portal that offers transparent application tracking, profile management, and real-time notifications, and it supports employers by sourcing and placing Latin American talent across a range of remote roles and industries. Latino Legends emphasizes showcasing Latin American skills and helping candidates access global opportunities while managing the hiring process for employers.

📋 Description

• Provide administrative support to Project Managers, General Contractors, and leadership. • Coordinate with vendors and subcontractors to request quotes and assist with bid management. • Communicate professionally with clients, providing project updates and addressing inquiries. • Prepare, organize, and maintain construction documentation, including: Change Orders, Purchase Orders, Service Agreements, Project records. • Assist with scheduling, calendar management, data entry, and document filing. • Draft and send professional emails and correspondence. • Support invoicing, bookkeeping, and project financial tracking. • Maintain accurate project logs and documentation. • Assist with additional administrative projects as needed.

🎯 Requirements

• Previous experience as an Administrative Assistant, preferably within the construction industry. • Experience supporting property management companies and dispatch operations. • Strong proficiency with Google Workspace (Gmail, Docs, Sheets, Calendar, Chat, Admin tools, etc.). • Excellent written and verbal English communication skills. • Outstanding organizational and time management abilities. • Ability to manage multiple priorities in a fast-paced environment. • High attention to detail and accuracy. • Strong customer service mindset with a positive, collaborative attitude. • Self-motivated and comfortable working independently. • Reliable high-speed internet and a quiet workspace suitable for video meetings. • Flexibility to occasionally work beyond standard business hours when projects require.

🏖️ Benefits

• Competitive compensation • Long-term remote opportunity with a growing U.S. construction company • Supportive and collaborative work environment • Potential schedule flexibility after six months based on performance • Paid time off on: Independence Day (July 4) • Thanksgiving • Christmas Day • New Year's Day • Half-day schedules the day before Thanksgiving, Christmas, and New Year's Day