Executive Assistant

Job not on LinkedIn

🔥 3 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 14%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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LevelUp - WordPress Technical Support & Outsourcing

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

LevelUp is a company specializing in WordPress technical support and outsourcing services. Founded in 2017, LevelUp provides a range of services aimed at helping WordPress businesses succeed, including technical support and maintenance plans for WordPress sites, one-time fix services, and managed customer support for WordPress theme and plugin developers. They also offer white-label support packages for WordPress design agencies and assistance in building offshore teams to handle WordPress support and development. With a focus on reducing operational overheads, LevelUp helps businesses outsource their technical support needs, offering specialized talent to handle WordPress-related challenges efficiently. The company is based in the UK with a support office in Manila, Philippines.

📋 Description

• Update proposals, verify numbers and terms, and manage the approval process • Manage complex scheduling, booking 20+ meetings per week while maintaining breaks, meals, and focus time • Resolve calendar conflicts by offering alternative dates or checking priorities • Maintain an overview of ongoing proposals, client deliverables, hiring, and invoices • Provide daily morning briefs on items requiring the founder's attention • Generate and send invoices, track payments, and chase overdue accounts • Drive hiring by screening CVs, scheduling interviews, and preparing next steps • Coordinate training sessions and retreats, including agendas, materials, logistics, and attendee communications • Transform founder's raw content into polished presentation decks • Evaluate, recommend, and set up task management and scheduling tools • Build systems from the ground up and proactively follow up on outstanding items • Adjust overloaded calendars and flag stalled deals

🎯 Requirements

• At least 4 years of experience directly supporting a founder, business owner, or senior executive, taking full ownership of their calendar and tracking a wide range of tasks • Proven track record of driving work to completion, especially when outcomes depend on other people • Confidence to politely push back on senior leadership regarding time, deadlines, or pending items • Excellent written English • Sound judgment managing calendars across US time zones • Strong proficiency in Google Workspace • Solid working knowledge of Microsoft Office • Hands-on experience configuring and managing task or project tools such as Monday.com, ClickUp, Asana, Notion, or Trello • Ability to turn raw content into finished, professional presentation decks • Experience utilizing AI tools and reviewing and verifying outputs before distribution • Availability during the client's US business hours • Reliable internet connection and a solid backup plan for outages • Preferred: experience supporting a consulting, professional services, or agency business • Preferred: familiarity with proposals, invoicing, and payment follow-ups in a small business environment • Preferred: background in recruitment coordination or HR administration • Preferred: hands-on experience managing a CRM or sales pipeline tracker • Preferred: proficiency with scheduling tools such as Calendar Bridge or Reclaim and automation platforms such as Zapier • Preferred: formal project management training or certifications

🏖️ Benefits

• Company culture focused on team member well-being • Good work-life balance • Respectful work environment • Equipment provided • HMO • 13th month pay