Virtual Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 22%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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magentIQ

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

🤖 Artificial Intelligence

🏢 Enterprise

Consulting • Artificial Intelligence • Enterprise

magentIQ is a company that delivers AI + people as-a-service, combining multi-agent AI automation with world-class human talent to help businesses scale, optimize costs, and transform workflows. Founded by experts in AI, automation, and global talent, magentIQ blends human insight and AI-driven agents to deploy the right resource for complex, high-stakes tasks across industries, emphasizing speed, scale, security, and outcome-driven delivery.

📋 Description

• Manage executive calendars across multiple time zones, ensuring accuracy and prioritization • Schedule internal and external meetings and coordinate stakeholder availability • Monitor and organize inboxes, flag priority messages, and draft responses • Ensure timely follow-ups on emails, tasks, and action items • Maintain and update CRM systems, including contact records, activity logs, pipeline tracking, notes, engagement history, and pursuit details • Generate CRM reports and assist leadership with data insights and follow-ups • Prepare personalized follow-up communications with partners, clients, and prospects • Review meeting transcripts, conduct background research, synthesize insights, and draft professional action-oriented emails • Prepare meeting agendas and track deliverables and next steps • Assist with documentation and internal communication coordination • Support vendor coordination, scheduling logistics, and event arrangements • Assist with travel coordination when needed • Track executive priorities, deadlines, and commitments • Maintain organized records, files, and workflow systems • Report to executives

🎯 Requirements

• 4+ years of experience as a Virtual Executive Assistant supporting Top-Tier C-Level Executives • Strong calendar, email, and administrative management skills • Experience using CRM platforms (HubSpot preferred, or similar systems) • Excellent written and verbal English communication skills • Strong research, synthesis, and business writing skills • High attention to detail and strong critical thinking ability • Proven ability to multitask, prioritize, and meet deadlines • Tech-savvy and comfortable using productivity tools (Google Workspace, Microsoft Office, etc.) • Familiarity with AI tools or productivity platforms for workflow efficiency • Experience coordinating vendors, events, or travel logistics • Ability to analyze CRM data and identify follow-up or engagement opportunities • Philippines-based • May require schedule flexibility to support multiple time zones

🏖️ Benefits

• Fully remote work arrangement • Remote flexibility • Results-driven work culture • Collaborative global environment • Exposure to strategic operations through direct work with executives • Career growth opportunities in executive support, operations, or business management • Schedule flexibility to support multiple time zones

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