Construction Project Administrator

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Manila Recruitment

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2010

🎯 Recruiter

🏢 Enterprise

Recruitment • Enterprise

Manila Recruitment is a leading recruitment agency based in the Philippines, specializing in innovative talent sourcing and headhunting services. The agency provides a wide range of recruitment solutions including executive search, IT recruitment, offshore staffing solutions, remote staffing, and more. With a focus on understanding clients' strategic business objectives, Manila Recruitment offers tailored recruitment strategies for multinationals, corporations, and start-ups entering the Filipino market. The firm prides itself on a process-driven approach, offering comprehensive candidate guarantees and a database of over 250,000 candidates. Certified headhunters at Manila Recruitment are dedicated to passive candidate sourcing, ensuring quality hires that align with company culture and requirements.

📋 Description

• Deal with difficult construction site personnel on a regular basis (has an ability to joke and not take things personally) • Is available to take calls after hours if site staff need assistance. • Has good knowledge of Canada geography as it pertains to main booking hubs, site and office locations • Coordinate all travel arrangements for project personnel, including flights, hotels, rental vehicles, camp accommodations, and ground transportation. • Manage workforce rotation schedules and maintain accurate travel and mobilization trackers. • Communicate travel itineraries and logistical information to employees and project teams. • Coordinate new-hire mobilization requirements, including travel, accommodations, and onboarding logistics. • Maintain site communication logs, personnel rosters, emergency contact information, and travel records. • Assist with site staff onboarding documentation, orientation scheduling, and workforce administration and maintaining timesheets. • Track and reconcile travel-related expenses, invoices, and vendor charges. • Liaise with airlines, travel agencies, accommodations, camp providers, and transportation vendors. • Support project teams with administrative tasks including document control, data entry, reporting, and meeting coordination. • Ensure compliance with company policies, client requirements, and project-specific travel procedures. • Assist with emergency travel changes, schedule adjustments, and workforce logistics issues as required. • General project document control and submittals • Support site and office management teams with general administrative and coordination duties.

🎯 Requirements

• Minimum of 3-5 years’ experience in logistics, HR, and travel coordination • Experience in the construction industry is an advantage but not required. Candidates with strong experience in logistics and travel coordination will be given primary consideration. • Excellent coordination and communication skills. • Highly proactive and able to work with minimal supervision.