Executive Assistant

🔥 2 minutes ago

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My Hero VA

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

🤝 B2B

🎯 Recruiter

B2B • Recruitment

My Hero VA is a staffing and matching service that connects businesses with affordable, vetted remote virtual assistants at $4–9/hr. They handle sourcing, screening, and presenting candidates across roles like executive assistants, media buyers, video editors, and sales reps, offer a pay-after-you-hire model with no upfront fees, and provide a six-month performance guarantee to reduce hiring friction and help companies scale without working nights.

📋 Description

• Manage and organize emails and administrative correspondence • Schedule appointments, material deliveries, and crew assignments • Coordinate material takeoffs • Communicate with insurance companies regarding claims and documentation • Maintain accurate CRM records, notes, and client files • Help improve and automate internal workflows and processes • Assist with the setup and maintenance of the company's training platform and internal website • Handle inbound and outbound phone calls professionally • Provide general administrative and executive support as needed

🎯 Requirements

• Strong English and Spanish communication skills (written and verbal) • Comfortable using project management and AI powered tools to streamline workflows, increase efficiency, and support daily operations • Adaptable to change with a continuous improvement mindset, always looking for better ways to optimize processes, implement new technologies, and improve internal systems • Excellent organizational and multitasking skills • Previous experience in the roofing, construction, or home services industry (Highly Preferred) • Experience with CompanyCam, Roofr, Quickbooks online, GoHighLevel, Zapier and XBuild (Highly Preferred) • Strong Excel or Google Sheets skills (Highly Preferred)