Legal Administrative Assistant

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November 24

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Nebius Group

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AI • Enterprise • SaaS

Nebius Group is building one of the world’s leading AI infrastructure companies, focusing on providing the necessary compute, storage, and tools for developers in the AI space. Based in Europe and listed on Nasdaq, Nebius has a global presence with R&D centers across Europe, North America, and Israel. The company's primary offering is an AI-centric cloud platform designed for intensive AI workloads, complemented by various other businesses involved in generative AI development, edtech, and autonomous technology.

1001 - 5000 employees

🏢 Enterprise

☁️ SaaS

📋 Description

• Supports the US Legal team with day-to-day administrative, operational, and document management tasks. • Manages scheduling for meetings (e.g., with Amsterdam office). • Handles paper mail sorting and general legal department communications. • Answers emails from HQ and coordinates responses regarding legal documentation. • Organizes, uploads, and maintains electronic and paper legal files and folders. • Uploads signed documents, maintains structured document storage, and ensures version control. • Manages DocuSign workflows and tracks document status. • Assists with budgeting tasks and tracking legal department expenses. • Works with the finance team on processing legal invoices, payments, and ZIP tickets. • Creates and manages Jira tickets for legal-related requests and documentation tracking. • Liaises with CSC to manage corporate accounts and ensure timely corporate filings. • Facilitates notarized signatures and assists in obtaining notarized documents as needed. • Supports production and delivery of documents in response to subpoenas and legal holds.

🎯 Requirements

• 2–5 years of experience in a legal administrative, legal operations, or corporate support role. • Experience in an in-house legal department, corporate setting, or law firm. • Familiarity with legal documents, corporate filings, and compliance processes. • Proficient in tools such as: DocuSign/ Jira (for ticketing and task tracking)/ Google Workspace / Microsoft Office Suite. • Comfortable using document storage systems (e.g., shared drives, legal ops software). • Basic knowledge of budgeting tools or invoice processing platforms (e.g., ZIP). • Excellent organizational and document management skills. • Strong attention to detail with the ability to manage multiple priorities and deadlines. • Experience with scheduling, calendar management, and cross-time-zone coordination. • Strong written and verbal communication skills. • Experience working with cross-functional teams, especially HQ and international teams (e.g., Amsterdam). • Ability to interact professionally with internal stakeholders and external vendors (e.g., CSC). • Understanding of legal document types (NDAs, contracts, subpoenas, etc.). • Familiarity with corporate filings, governance and regulatory filings. • Notary certification is a plus

🏖️ Benefits

• Competitive salary and comprehensive benefits package. • Opportunities for professional growth within Nebius. • Flexible working arrangements. • A dynamic and collaborative work environment that values initiative and innovation.