Back-Office Specialist – Legal Admin Support

🕒 April 23

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NeoWork

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

🏢 Enterprise

👥 HR Tech

B2B • Enterprise • HR Tech

NeoWork is a global staffing and operations partner that helps businesses scale quickly and efficiently. They provide a range of services including customer experience transformation, virtual assistants, AI training, MVP solutions, and both creative and technical services. NeoWork's offerings are designed to enhance operational capabilities and drive revenue and retention for client businesses. They offer managed services including quality assurance, workforce management, and dedicated reporting, thereby functioning as an extension of a company’s team. NeoWork tailors its competitive pricing to meet the unique needs of its clients, providing highly trained and experienced staff ready to deploy at startup speed.

📋 Description

• Manage calendars, appointments, and scheduling across legal teams • Perform docket monitoring and track case-related deadlines and updates • Handle legal documents, including Bates stamping and systematic document organization • Maintain structured and accurate records across internal systems • Support general administrative tasks for attorneys and intake teams • Ensure all tasks are completed in line with defined processes and timelines • Provide flexible cross-functional administrative support as needed • Flag delays or discrepancies proactively to supervisors

🎯 Requirements

• Strong administrative and organizational skills with high attention to detail • Prior experience in legal support, virtual assistance, or a similarly structured back-office environment preferred • Strong written English communication skills • Ability to work independently and manage multiple tasks with minimal supervision • Comfortable operating in a process-driven, accuracy-focused, remote work environment • Familiarity with legal document handling and terminology is a plus • Preferred Tools & Systems - Legal case management platforms (e.g., Clio, MyCase, FileVine, or similar) • Document management systems or e-filing tools • Google Workspace (Gmail, Google Calendar, Google Drive) or Microsoft Office 365 • Task and project tracking tools (e.g., Asana, ClickUp, Monday.com, Notion) • VoIP or communication tools used in virtual office environments (e.g., RingCentral, Zoom, Slack)

🏖️ Benefits

• 100% home-based position • Health insurance for contractors • Holiday Extra Pay • Work hours aligned with standard US business hours, with potential flexibility depending on client needs • Mental health days to support team well-being • Performance-based incentives in addition to base salary • Annual review and appraisal process • Ample opportunities for professional growth and advancement within the company