Executive Assistant, Sales

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September 17

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NightOwl Consulting

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B2B • Recruitment • SaaS

NightOwl Consulting is a global business service (GBS) provider that connects companies with skilled talent in the Philippines to optimize their business processes and dramatically reduce costs. Specializing in team-building for various roles such as pre-construction, AutoCAD drafting, insurance, bookkeeping, and administrative assistance, NightOwl Consulting provides customized offshoring solutions tailored to the specific needs of each client. Through its transparent, cost-effective pricing model, the company prides itself on high client satisfaction and employee retention rates while fostering a supportive and engaging work culture. NightOwl Consulting supports businesses by recruiting, training, and managing dedicated teams for various industry sectors, ensuring enhanced productivity at a significantly reduced cost.

51 - 200 employees

🤝 B2B

🎯 Recruiter

☁️ SaaS

📋 Description

• Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow-ups • Handle both inbound and outbound phone calls as needed • Maintain and organize complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders (Calendly integrated) • Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization • Utilize Canva for designing professional presentations, marketing materials, and other collateral (e.g., thank-you notes, birthday cards) • Coordinate a social media calendar to ensure timely posts across platforms • Arrange and coordinate travel plans, accommodations, and itineraries for business-related trips • Draft and edit correspondence, reports, and other documents on behalf of the executive team • Prepare meeting agendas, attend meetings as needed, and compile meeting minutes • Assist in managing special projects, ensuring they are completed accurately and on time

🎯 Requirements

• 2+ years of Executive Assistance Experience (required for interview; video interview must be completed before in-person interview) • Proven experience as an Executive Assistant, supporting high-level executives in the mortgage or financial industry • Exceptional organizational and multitasking abilities • Proficient in all social media types • Strong attention to detail and a proactive approach to problem-solving • Ability to handle many tasks in an ever-changing environment • Excellent written and verbal communication skills • Proficiency in Microsoft Office Suite and other relevant software • Knowledge of Shape CRM is a plus • Proficiency in Canva for assistance with marketing flyers is a plus

🏖️ Benefits

• Above market salary • HMO on Day 1 for principal and two dependents • Government-mandated benefits • Performance-based Incentives • Quarterly Company Events • 1,000 PHP De Minimis • Equipment and software provided