Executive Assistant

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🕒 September 10, 2025

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Tahche Careers

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2012

🤝 B2B

🎯 Recruiter

☁️ SaaS

B2B • Recruitment • SaaS

Tahche Careers is a recruitment and outsourcing company that connects businesses worldwide with top-tier professionals in the Philippines. They specialize in helping companies build world-class teams, facilitating talent acquisition and providing comprehensive offshore management services. With a database of highly skilled candidates, Tahche ensures quick and efficient hiring processes, allowing businesses to focus on growth while managing their workforce effectively. Their commitment to quality and customer satisfaction is reinforced by numerous positive testimonials from clients who have experienced significant success in scaling their operations with Tahche's support.

📋 Description

• Draft and manage contracts • Send and track invoices using Monograph + QuickBooks • Weekly audit of projects to identify outstanding invoices • Maintain contact sheets for each project (team roles, contact info) • Calendar coordination across internal and external meetings • Input and migrate data from prior project databases • Create and maintain playbooks for sales and project workflows • Draft and update SOPs for key business operations, with guidance from leadership • Own the knowledge base and organize documentation for future hires • Manage HubSpot and OpenPhone: input contacts, log updates, audit monthly • Flag potential leads and schedule follow-ups with the partner • Support light social media posting using content from leadership • Monitor and respond to Google Business Profile reviews • Coordinate with subconsultants and inspectors as needed • Weekly review of active projects to track milestones and upcoming deadlines • Send timesheet reminders and help maintain accurate tracking in Monograph

🎯 Requirements

• 24 years of experience in an administrative or operations role • Strong organizational and communication skills • Proactive, tech-comfortable, and process-minded • Not afraid to ask questions or identify gaps in workflow • Experience with Monograph, QuickBooks, ClickUp, HubSpot, or OpenPhone is a bonus but curiosity and quick learning matter more • Available to work US shift • Full-time, work-from-home set-up

🏖️ Benefits

• Work-from-home set-up • Plenty of room for growth into operations or project coordination