Executive Assistant

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OpsArmy

WebsiteLinkedInAll Job Openings

51 - 200 employees

👥 HR Tech

💳 Fintech

🛍️ eCommerce

HR Tech • Fintech • eCommerce

OpsArmy is a fully managed HR service designed to help companies fill open roles and reduce payroll costs by hiring top international talent. It combines various HR functionalities including talent sourcing, payroll management, performance oversight, and career coaching, making it easier for businesses to scale efficiently. With a focus on providing skilled workforce solutions at lower costs and hassle-free onboarding, OpsArmy accelerates company growth while ensuring quality talent management.

📋 Description

• Manage and prioritize the Founder's inbox, including high-judgment filtering and drafting • Own complex calendar management across investors, LPs, advisors, and counterparties • Coordinate meetings across multiple time zones • Manage travel, accommodations, and related logistics • Serve as a polished, professional external representative of the firm • Draft and manage professional correspondence with high-net-worth individuals, fund partners, advisors, and counterparties • Ensure communications are clear, precise, professional, and appropriately human • Exercise discretion and sound judgment when handling sensitive information and relationships • Provide light personal administrative support, including appointments, reservations, and logistics • Coordinate personal and professional commitments within the Founder's schedule • Support operational processes and documentation as trust and context build • Coordinate with fund administrators, finance teams, and external advisors • Support LP meetings, events, and related materials • Assist with light project management, including PR coordination and internal workflows • Act as an execution partner to the internal operations lead • Anticipate the Founder's needs, protect time, maintain communication standards, and ensure details and commitments are handled without constant oversight

🎯 Requirements

• Native or near-native English fluency, both written and spoken • Experience supporting senior executives, founders, investors, or other high-level professionals • Exceptional organizational skills and attention to detail • Strong professional polish, discretion, and business judgment • Ability to work effectively with ambiguity, shifting priorities, and limited direction • Calm and composed under pressure • Proactive mindset with the ability to anticipate needs and take initiative • Excellent written and verbal communication skills • Must be EST-aligned and available for core weekday coverage • Occasional off-hours responsiveness for rare, time-sensitive matters • Strong plus: experience in finance, private equity, venture capital, fintech, or professional services • Strong plus: exposure to investor relations or LP communications • Strong plus: experience coordinating with external vendors, advisors, or other stakeholders • Strong plus: interest in growing into broader operations and project management responsibilities

🏖️ Benefits

• Remote work setup • Opportunity to expand into operations, project coordination, and broader business support as the firm grows • Opportunity to grow beyond traditional EA responsibilities and become a key part of a scaling investment firm