Senior Executive Assistant

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

HR Tech • Recruitment • B2B

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Send meeting reminders five minutes before scheduled meetings. • Review and monitor the CEO's GSU and firm email accounts, identifying and escalating important matters requiring attention. • Protect the CEO's time and mental space by managing interruptions, prioritizing commitments, and maintaining focus on key objectives. • Answer and place phone calls as needed. • Prepare meeting notes and maintain accurate records of discussions and action items. • Attend meetings on behalf of or alongside the CEO when required. • Prepare, organize, and distribute the CEO's daily agenda. • Coordinate and schedule meetings, appointments, and events as requested. • Manage and maintain the CEO's calendar, ensuring priorities are aligned and scheduling conflicts are proactively resolved. • Maintain strict confidentiality while handling sensitive business and personal information. • Make payments and complete administrative transactions as directed. • Anticipate needs, identify potential issues, and implement solutions proactively. • Announce, coordinate, and attend office hours as required. • Support preparation and coordination for L10 meetings, check in meetings, office hours, and other recurring leadership meetings. • Update and maintain the CEO's task lists and follow up on pending action items. • Liaise with internal teams to ensure projects, priorities, and commitments remain organized and on track. • Conduct research and gather information to support decision making and ongoing initiatives. • Assist with personal and professional tasks that support the CEO's priorities. • Coordinate travel arrangements, itineraries, and related logistics.

🎯 Requirements

• 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar administrative support role. • Experience supporting a senior executive, founder, or leadership team. • Experience coordinating travel arrangements and managing complex calendars. • Software & Tools: Microsoft Office Suite, Zoom, Microsoft Teams, Calendly. • Excellent written and verbal communication skills. • Strong organizational and time management abilities. • Ability to prioritize multiple tasks in a fast paced, fast changing environment. • Ability to work independently with little to no supervision. • High level of confidentiality and professional judgment. • Comfortable performing research and handling executive support tasks. • Strong attention to detail and follow through.

🏖️ Benefits

• Competitive salary. • Paid Time Off. • Bonuses. • 100% remote/home-based position. • Full-time, long-term career opportunities. • Parental Leave. • Professional development and training. • Dedicated team support. • Alignment with our clients' core values.