Executive Assistant to CEO

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Wing Assistant

WebsiteLinkedInAll Job Openings

501 - 1000 employees

💼 Consulting

📣 Marketing

📦 Logistics

💰 $2.1M Seed Round on 2022-03

Consulting • Marketing • Logistics

Wing Assistant is a company specializing in providing virtual assistant services to businesses worldwide. The company offers a wide range of services including general virtual assistant work, executive assistance, customer service, bookkeeping, and digital marketing. Wing Assistant aims to enhance productivity for startups and enterprise teams by delegating tasks to dedicated virtual assistants, reducing operational load, and enabling businesses to focus on core activities. Their services are accessible via a subscription model, providing flexible and cost-effective solutions compared to traditional hiring methods. Clients benefit from a dedicated assistant model where the assistant works solely for their business, gaining a deeper understanding of their processes over time.

📋 Description

• Act as the primary point of contact and buffer for the CEO, managing internal and external communications • Maintain situational awareness of the CEO’s priorities, deadlines, and ongoing projects • Manage complex calendars across multiple time zones and adapt to travel schedule changes • Arrange international travel, itineraries, and logistics • Gather departmental data to create executive reports, dashboards, and presentations • Audit workflows and metrics to identify gaps, inefficiencies, and process improvements • Research and synthesize complex information into concise decision-making briefs • Assist with financial tracking, expense management, budget auditing, and financial reporting • Monitor financial indicators and cross-departmental deliverables to keep projects on budget and schedule • Handle confidential business and financial information

🎯 Requirements

• Proven experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or Strategic Coordinator • Ability to operate independently in a fast-moving environment without extensive training • Exceptional logic and problem-solving ability • Proactive, autonomous approach and ability to anticipate needs • Adaptability, mental resilience, and composure in high-pressure environments • Comfort with numbers, spreadsheets, financial statements, and basic business finance principles • Willingness and technical setup to work asynchronously across shifting global schedules • Advanced proficiency with Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, and project management platforms