Executive Operations Assistant

🔥 12 minutes ago

🌐 Mexico, Colombia, +2 more countries – Remote

🇲🇽 Mexico – Remote 🇨🇴 Colombia – Remote 🇵🇪 Peru – Remote 🇧🇷 Brazil – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Manage the principal's calendar, including scheduling meetings, appointments, and calls • Send reminders and ensure the principal is prepared for upcoming commitments • Coordinate meeting logistics and proactively handle reschedules or conflicts • Handle email management, document organization, correspondence, and other day-to-day administrative tasks • Draft, review, and send communications on behalf of the principal • Maintain organized, current, and accessible records and files • Submit monthly product orders and accurately track delivery and fulfillment • Coordinate with vendors, suppliers, and service providers on recurring and ad hoc tasks • Follow up on open items and ensure operational tasks are completed on time • Conduct research on topics, vendors, or opportunities and present findings clearly • Support special projects and one-off tasks • Anticipate needs and stay ahead of recurring responsibilities

🎯 Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or Operations Assistant supporting a senior professional or executive • Excellent written and verbal English communication skills with a professional and polished tone • High discretion and reliability when handling sensitive information and confidential tasks • Strong organizational skills and ability to manage multiple priorities without dropping details • Self-directed and proactive, with ownership of tasks through completion • Comfortable working independently in a fully remote environment • Available Monday through Friday, 9 AM to 5 PM US Eastern Time • Nice to have: experience supporting a founder, entrepreneur, or senior executive in a lean or startup environment • Nice to have: background in operations, procurement, or vendor management • Nice to have: familiarity with Google Workspace, Notion, Slack, or similar productivity platforms • Nice to have: experience managing recurring administrative or operational workflows • Updated resume required for application • Short Loom video (1 to 2 minutes) required for application

🏖️ Benefits

• Paid in USD, bi-monthly (every 15th and 30th) • Paid Time Off in accordance with company policy • Observance of Holidays per company guidelines • 100% remote setup • Stable, long-term position with clear responsibilities and consistent work • High-trust, high-ownership role with direct access to the principal