Operations and Project Coordinator – Fire Protection, Building Services

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🕒 June 18

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Support the Operations Manager with daily operational coordination and administration. • Create and maintain work schedules, job plans, and technician allocations. • Monitor job progress and adjust schedules to ensure deadlines are achieved. • Coordinate resources and priorities across multiple projects and service jobs. • Maintain accurate operational records and documentation. • Manage digital records, project files, and customer information. • Ensure documentation and compliance records are maintained accurately. • Update and maintain information within the job management system. • Support process improvements and maintain workflow consistency. • Source and order materials and equipment required for service and project work. • Obtain supplier pricing and compare costs to support efficient purchasing. • Coordinate with suppliers regarding availability, lead times, and deliveries. • Maintain supplier information and pricing records. • Prepare and issue quotations for customer approval. • Follow up outstanding approvals when required. • Coordinate approved jobs through procurement and scheduling. • Ensure all relevant job information is accurately recorded within the system. • Utilise Simpro as the primary operational platform. • Assist with basic data transfers and reconciliations within Xero. • Maintain accuracy across operational systems and records. • Provide reporting and administrative support as required.

🎯 Requirements

• Previous experience in operations coordination, project administration, service scheduling, or a similar role. • Strong experience using Simpro or comparable job management software. • Excellent organisational and time management skills. • High attention to detail and the ability to manage multiple priorities. • Strong communication and supplier coordination skills. • Ability to work independently and maintain process accuracy. • Comfortable working in a fast-paced service environment. • Preferred Experience • Experience within the trades, construction, facilities management, field service, maintenance, or compliance sectors. • Exposure to procurement and supplier management. • Familiarity with quoting and job costing workflows. • Basic knowledge of Xero or similar accounting systems. • Experience supporting technicians, project teams, or service-based operations.