Executive Assistant – Advanced Excel Proficiency

Job not on LinkedIn

November 19

Apply Now

Receive Emails with Similar Jobs

Catena

WebsiteLinkedInAll Job Openings

HR Tech • Enterprise • Recruitment

Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.

2 - 10 employees

👥 HR Tech

🏢 Enterprise

🎯 Recruiter

📋 Description

• Manage complex C-level calendars, scheduling, travel arrangements, and meeting logistics. • Prepare agendas, record meeting minutes, and track all follow-ups and action items. • Draft executive correspondence and manage inbox workflows. • Handle confidential documents, agreements, and personnel information with discretion. • Coordinate cross-functional communication on behalf of the executive team. • Build and maintain spreadsheets, dashboards, and reports using advanced Excel functions (PivotTables, XLOOKUP, INDEX/MATCH, conditional formulas, macros, etc.). • Analyze operational, financial, and performance data to support decision-making. • Prepare weekly, monthly, and quarterly reports for executive review. • Improve existing data workflows and create streamlined documentation. • Support executives in tracking milestones, deliverables, and cross-team project alignment. • Maintain accurate documentation, SOPs, and process materials. • Assist with project timelines, risk identification, and follow-through. • Coordinate logistics for internal meetings, trainings, and executive sessions. • Assist with procurement, vendor coordination, and expense documentation. • Maintain internal databases, files, and shared drives for easy access. • Support onboarding processes and internal communication updates when needed. • Draft clear, professional communication for internal and external stakeholders. • Maintain distribution lists, message templates, and communication schedules. • Serve as liaison between executives and teams across operations, finance, and external partners.

🎯 Requirements

• 3+ years of Executive Assistant or senior administrative support experience. • Proven experience supporting C-suite or VP-level leadership. • Advanced proficiency in Microsoft Excel (PivotTables, XLOOKUP, nested formulas, data validation, charts, automations). • Strong organizational skills and the ability to manage multiple priorities. • Excellent written and verbal communication. • Proficiency in Google Workspace and Microsoft Office. • Experience managing calendars, travel, inboxes, and confidential documents. • High attention to detail, accuracy, and follow-through. • Experience in operations, data reporting, or project coordination. • Background supporting technical or fast-paced startup environments. • Exposure to CRM systems or workflow management tools (Asana, Monday.com, Notion). • Experience working across multiple teams and stakeholders.

🏖️ Benefits

• Competitive Salary: Based on experience and skills • Remote Work: Fully remote—work from anywhere • Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency • Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting • Generous PTO: In accordance with company policy • Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees • Direct Mentorship: Guidance from international industry experts • Learning & Development: Ongoing access to resources for professional growth • Global Networking: Connect with professionals worldwide