Catena
HR Tech • Enterprise • Recruitment
Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.
Senior Executive Assistant – Social Impact, Consulting
Job not on LinkedIn
November 5
Catena
HR Tech • Enterprise • Recruitment
Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.
📋 Description
• Manage and optimize the CEO’s calendar, prioritizing strategic commitments • Anticipate and resolve scheduling conflicts with precision and discretion • Coordinate pre-meeting briefs, logistics, and follow-up actions • Maintain readiness for shifting priorities and high-demand scheduling • Plan and manage all domestic and international travel for the CEO • Handle real-time itinerary changes, bookings, and vendor coordination • Prepare detailed briefing packets and ensure alignment between travel and strategic objectives • Serve as the liaison between the CEO and key stakeholders • Draft and edit correspondence, reports, and documentation in an executive voice • Maintain CRM systems to track engagements and manage relationships • Partner with the Chief of Staff and senior team to ensure cross-functional alignment • Lead CRM and productivity system management (HubSpot, ClickUp, etc.) • Implement administrative automation and AI/Copilot workflows • Maintain SOPs, reports, and documentation with clear formatting and consistency • Support enterprise-level meetings, retreats, and strategic projects • Track deliverables, surface insights, and ensure alignment across initiatives
🎯 Requirements
• 8+ years of experience supporting C-suite executives (CEO, Founder, or similar) • Mastery of Microsoft 365 Suite (Outlook, Excel, PowerPoint, Word) and AI/Copilot tools • Strong scheduling and coordination expertise across multiple time zones • Excellent written and spoken English with executive-level polish • Demonstrated experience managing CRM or contact-tracking tools • Proven discretion and reliability handling confidential materials • Highly organized, detail-oriented, and responsive under pressure • Experience supporting leaders in consulting, government, or enterprise sectors (Preferred) • Proficiency in workflow and task management tools (ClickUp, HubSpot, Asana) (Preferred) • Process-oriented mindset with the ability to build scalable systems (Preferred) • Familiarity with automation tools or AI productivity systems (Preferred)
🏖️ Benefits
• Competitive Salary: Based on experience and skills • Remote Work: Fully remote—work from anywhere • Generous PTO: In accordance with company policy • Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees • Direct Mentorship: Guidance from international industry experts • Learning & Development: Ongoing access to resources for professional growth • Global Networking: Connect with professionals worldwide
Apply NowSimilar Jobs
November 5
Executive Assistant supporting the founder of a venture-backed AI startup in Sydney. Responsibilities include executive support, project coordination, and operational assistance.
November 1
Executive Assistant providing administrative support to Lago's executive team while coordinating various tasks and communications. Ensuring efficient operations and managing executive schedules remotely from anywhere, particularly in the Philippines.
October 31
Virtual Assistant position providing executive support and project management to C-level executives. Collaborating across finance, sales, and marketing while managing administrative tasks.
October 31
Virtual Assistant for orthodontic practice handling insurance claims and patient communication. Involves aligner monitoring and light marketing responsibilities in a remote role.
October 31
Virtual Assistant managing QuickBooks and assisting with tax planning and financial reports. Responsible for personal expense management, research, and CRM tasks while working remotely.