Seasonal Administrative Assistant

Job not on LinkedIn

🕒 2 days ago

🏄 California – Remote

🏄 California – Remote

💵 $16 - $30 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

Apply Now

Find Similar Remote Jobs

Receive Emails For Remote Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Project Time & Cost, LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1982

🏛️ Government

⚕️ Healthcare Insurance

🔐 Security

Government • Healthcare Insurance • Security

Project Time & Cost, LLC, part of Acuity International, is dedicated to providing comprehensive program and construction management services. The company supports government and enterprise organizations by ensuring mission continuity and stability, particularly in challenging environments globally. In addition, Project Time & Cost offers munitions response, demilitarization, and global security services. The company is also involved in occupational health services, case management, disaster and emergency response, and humanitarian assistance, aiming to address issues such as pandemic response, workforce health, and safety. Their services aid in creating higher efficiency and value in construction and secure environments.

📋 Description

• Organize, scan, file, and upload documents to project software, document storage systems, and web portals • Set up, modify, and close vendor accounts as needed • Update service plans and manage changes to vendor services • Maintain and update mailing and billing address information across accounts • Resolve vendor disputes directly or in coordination with credit card companies • Update and track spreadsheets related to property & casualty insurance policies, medical insurance claims, and other administrative records • Download, organize, and prepare invoices and statements for Accounts Payable processing • Utilize strong Adobe skills to edit, combine, bookmark, and organize PDF documents • Easily learn and adapt to new technology and work across multiple systems • Execute detailed procedures for each step of projects and internal processes with a high level of accuracy • Communicate professionally with clients via email and phone; schedule meetings with staff as needed • Demonstrate strong attention to detail, analytical skills, and the ability to manage multiple priorities with a flexible and positive attitude

🎯 Requirements

• Professional office experience 3 years + • Proficient with Microsoft Office suite • Advanced knowledge of Adobe Acrobat for creating, editing, and organizing PDF documents • Attention to detail and ability to multi-task • Excellent verbal and written communication skills • Independent worker and learner, willingness to take on new tasks • Ability to self-manage projects, proactive problem solving, analytical skills • Ability to learn, understand and utilize new technology systems quickly