Operations & Transaction Coordinator

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RecruitMyMom

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2012

🤝 B2B

🎯 Recruiter

👥 HR Tech

B2B • Recruitment • HR Tech

RecruitMyMom is a specialist talent agency in South Africa focused on empowering women by providing access to skilled job opportunities. With a commitment to diversity and flexibility, the agency connects professional mothers and independent contractors with employers seeking reliable talent for both full-time and part-time positions across various industries. They offer services including background checks, psychometric testing, and access to a wide range of professions, from virtual assistants to fractional executives.

📋 Description

• Maintain and audit closing checklists, transaction trackers, virtual data-room indexes, and redline status tables while chasing outstanding engagement letters, board materials, and corporate records intelligently. • Compile, assemble, and track complex brokerage deposit packages, account-opening files, and ongoing KYC refreshes, directly following up with transfer agents and banking compliance desks on share issuances, DRS/DWAC movements, and restricted-to-free transfers. • Convert unorganized, rapid instructions from email, calls, and messaging applications into structured, weekly action summaries and prioritized task lists. • Manage executive calendars, schedule board alignments, and coordinate stakeholder communications seamlessly across international time zones. • Draft professional, high-level business emails, meeting agendas, comprehensive minutes, and executive summaries while maintaining version and identifier controls over corporate records. • Enforce strict confidentiality standards, processing shareholder personal data, beneficial-ownership information, and sensitive deal terms exclusively within approved systems without storing unauthorized local copies.

🎯 Requirements

• 5+ years of dedicated experience within a transaction support, paralegal, law-firm support, corporate services, investment banking operations, or structured family-office/executive support environment. • Demonstrated history of working directly alongside lawyers, corporate finance teams, or C-suite executives. • Exceptional written capabilities characterized by the capacity to summarize highly complex financial or legal discussions into clear, bite-sized action items. • Meticulous attention to detail regarding specific entity names, numerical dates, document versions, and transactional deadlines. • Proven capacity to work autonomously with minimal supervision, remaining highly organized amidst shifting corporate priorities and fluid deal flows.