Part-time Executive Assistant

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3 days ago

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RecruitMyMom

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B2B • Recruitment • HR Tech

RecruitMyMom is a specialist talent agency in South Africa focused on empowering women by providing access to skilled job opportunities. With a commitment to diversity and flexibility, the agency connects professional mothers and independent contractors with employers seeking reliable talent for both full-time and part-time positions across various industries. They offer services including background checks, psychometric testing, and access to a wide range of professions, from virtual assistants to fractional executives.

11 - 50 employees

Founded 2012

🤝 B2B

🎯 Recruiter

👥 HR Tech

📋 Description

• Support a professional engaged in risk, governance, compliance, internal audit, legal research, public communication, and executive-level organisational work. • Track compliance deadlines, audit cycles, and risk management tasks. • Prepare summaries of risk reports, frameworks, and audit findings. • Assist with drafting internal governance documents (policies, minutes, compliance logs). • Maintain registers for risk items, issues tracking, and follow-up actions. • Perform initial research on regulations, standards, and sector-specific requirements. • Support preparation for internal and external audits. • Assist with research for academic publications, chapters, conference submissions, and opinion pieces. • Manage reference lists, source collation, and literature organisation. • Format documents according to academic requirements. • Prepare abstracts, research summaries, and briefing notes. • Coordinate logistics for speaking engagements, panels, conferences, and appearances. • Draft professional bios, talking points, speeches, and media-facing statements. • Manage invitations, RSVPs, and follow-up communications with institutions or organisers. • Maintain a calendar of all professional engagements. • Full calendar management: meetings, risk committee sessions, board prep, events. • Screen, draft, and refine emails, memoranda, and formal correspondence. • Coordinate cross-functional communication between stakeholders (law firms, institutions, project teams, auditors, researchers, organisers). • Maintain structured digital filing systems: compliance documentation, audit notes, governance files, research materials. • Manage personal scheduling (medical, grooming, travel, bookings). • Organise travel logistics: flights, accommodation, car hire, itineraries. • Handle reminders for personal and professional tasks. • Arrange photography sessions, wardrobe planning, and content organisation for branding-related activities.

🎯 Requirements

• Previously proven Executive Assistant experience is essential

🏖️ Benefits

• Part-time remote position (15 to 20 hours per week)