Executive Assistant

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August 29

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Revaya Careers

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B2B • HR Tech • SaaS

Revaya Careers is a fully managed staffing solution that specializes in placing elite remote talent, particularly from the Philippines, in various professional roles. Leveraging AI-enhanced processes, Revaya significantly cuts labor costs while maintaining high quality through rigorous candidate vetting and ongoing management of HR functions. The company focuses on matching professionals in fields such as executive support, finance, sales, property management, marketing, and operations, making them an integral part of clients' teams, while ensuring compliance and reducing administrative burdens.

11 - 50 employees

Founded 2023

🤝 B2B

👥 HR Tech

☁️ SaaS

📋 Description

• Job Overview: We are seeking a highly organized, proactive, and tech-savvy Executive Assistant / Virtual Assistant to support the CEO in managing day-to-day priorities. • Key Responsibilities: Email & Inbox Management – Monitor, organize, and draft responses; prioritize urgent communication for CEO review. Calendar & Schedule Management – Coordinate and optimize CEO’s calendar, book meetings. Travel & Itinerary Coordination – Research, book, and manage logistics for flights, hotels, and ground transportation. Expense Management – Track, record, and reconcile expenses; prepare monthly reports. CRM Management – Update CRM entries, track client interactions, log sales activities, and ensure accurate data. Documentation & Reporting – Draft, edit, and organize key documents, presentations, and business reports. Meeting Support – Attend or listen to recorded meetings; take detailed notes, highlight key decisions, and define action steps. Action Item Tracking & Follow-ups – Monitor commitments, deadlines, and ensure timely follow-up with stakeholders. Summarization & Briefing – Create concise summaries of lengthy documents, emails, or discussions for quick CEO review. AI Tool Utilization – Use AI tools for drafting, research, document generation, and productivity optimization. Confidentiality & Integrity – Handle sensitive information with the highest degree of discretion and trustworthiness. General Executive Support – Anticipate needs, keep the CEO organized, and ensure smooth daily operations. • Qualifications: • Proven experience as an Executive Assistant, Virtual Assistant, or similar role. • Strong written and verbal communication skills. ENGLISH • High proficiency with office tools (MS Office, CRM systems, Excel) • Comfortable working with AI productivity tools (like ChatGpt, Perplexity, Claude). • Strong organizational and documentation skills. • Ability to prioritize tasks and manage multiple deadlines. • High degree of integrity, honesty, and discretion. • Note: An NBI or police clearance will be required upon acceptance of the job offer.

🎯 Requirements

• Proven experience as an Executive Assistant, Virtual Assistant, or similar role. • Strong written and verbal communication skills. ENGLISH • High proficiency with office tools (MS Office, CRM systems, Excel) • Comfortable working with AI productivity tools (like ChatGpt, Perplexity, Claude). • Strong organizational and documentation skills. • Ability to prioritize tasks and manage multiple deadlines. • High degree of integrity, honesty, and discretion.