Executive Assistant

🕒 September 12

🇿🇦 South Africa – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 37%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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ReWorks Solutions

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🏥 Healthcare

📦 Logistics

📣 Marketing

Healthcare • Logistics • Marketing

ReWorks Solutions is a premium remote staffing company that provides rigorously vetted, native English-speaking offshore professionals from South Africa and the Philippines, managed end-to-end with white-glove onboarding, continuous coaching, performance monitoring, and HIPAA-compliant processes. They position themselves as a B2B partner for healthcare organizations and other businesses seeking client-facing and backend remote teams, promising cost savings, high retention, and compliance. ReWorks combines hands-on team management with AI-powered support to streamline hiring, scaling, and ongoing oversight of remote staff.

📋 Description

• Manage email triage, calendars, appointments and scheduling. • Coordinate meetings, reservations and other arrangements. • Assist with form completion and administrative requirements. • Track bills, payments, reminders and important deadlines. • Manage personal emails and administration alongside business responsibilities. • Organise and prioritise competing requests and deadlines. • Anticipate requirements and take action before being asked. • Follow through on tasks to ensure nothing is missed or left outstanding. • Handle confidential personal and business information with a high level of discretion. • Pull daily statistics from the medical system across multiple facilities. • Monitor hospitalisations, admissions and patient numbers. • Track pending laboratory results and follow up on outstanding information. • Monitor staff compliance and identify any areas requiring attention. • Prepare and distribute clear, accurate daily facility briefings. • Provide timely updates on patient numbers, staff status and hospital transfers. • Identify missing or incomplete information and follow up with the relevant stakeholders. • Ensure daily reporting is accurate, consistent and delivered within required timeframes. • Escalate issues appropriately and provide clear updates and recommendations. • Liaise with facility staff regarding outstanding information, compliance requirements and follow-ups. • Communicate via WhatsApp, email, telephone and video. • Build collaborative relationships with stakeholders across different facilities. • Influence and encourage action without relying on direct authority. • Follow up diplomatically but persistently when information or action is required. • Keep stakeholders informed and ensure important matters do not fall through the cracks. • Handle sensitive situations with professionalism, emotional intelligence and sound judgement.

🎯 Requirements

• Strong experience working as an Executive Assistant, ideally including significant personal assistance responsibilities. • Excellent administrative, organisational and operational skills. • Strong attention to detail and the ability to manage multiple priorities simultaneously. • Confident working with data and preparing accurate daily reports. • Highly emotionally intelligent, with a collaborative and relationship-focused communication style. • Proactive and solution-oriented, with the ability to bring answers, recommendations and solutions rather than simply identifying problems. • Strong follow-through and accountability. • Agile and comfortable adapting as priorities and responsibilities shift across multiple facilities. • Experienced, composed and trustworthy, with the ability to handle confidential and sensitive matters appropriately. • Strong written and verbal communication skills. • Comfortable communicating across WhatsApp, email, telephone and video. • Comfortable using ClickUp or a similar task-management platform. • Strong computer literacy and the ability to learn new systems quickly.