Commissioning Construction Administrative Assistant

Job not on LinkedIn

🕒 April 22

🚗 Michigan – Remote

🚗 Michigan – Remote

💵 $45k - $55k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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Salas O'Brien

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

⚡ Energy

🤝 B2B

🏠 Real Estate

Energy • B2B • Real Estate

Salas O'Brien is a multidisciplinary engineering and design firm delivering MEP, structural, civil, energy and resiliency, process engineering, digital automation, and sustainability and forensic consulting for buildings, industrial facilities, and infrastructure. The firm specializes in advanced energy and renewables, decarbonization strategy, microgrids, energy optimization, and integrated facility design and commissioning, serving institutional, healthcare, education, data center, aerospace, and manufacturing clients. Salas O'Brien focuses on sustainable, resilient solutions and technical project delivery for other organizations and public-sector partners.

📋 Description

• Serve as the primary onsite administrative point of contact for the construction and commissioning teams. • Maintain daily presence onsite to support project operations and coordination. • Manage calendars, meetings, and conference room logistics for onsite teams. • Prepare, format, and distribute project correspondence, reports, and presentations. • Provide general administrative support to project managers and field leadership. • Manage and organize project documentation, including meeting minutes, logs, trackers, and reports. • Assist with preparation and formatting of project deliverables using Microsoft Word, Excel, and PowerPoint. • Maintain accurate filing systems (digital and physical) for construction and commissioning records. • Track and follow up on action items, approvals, and required documentation. • Coordinate communication between onsite teams, remote stakeholders, and client representatives. • Assist with scheduling meetings, site visits, and inspections. • Support onboarding activities for new onsite personnel (badging, access, orientation coordination). • Support ordering and tracking of office supplies, PPE, and site materials as directed. • Assist with timekeeping, expense tracking, and basic administrative reporting. • Support special projects and administrative tasks as assigned by project leadership.

🎯 Requirements

• 3–5 years of administrative experience, preferably in construction, engineering, or project-based environments. • Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook). • Excellent organizational skills and attention to detail. • Ability to manage multiple priorities in a fast-paced, onsite environment. • Clear, professional written and verbal communication skills. • High level of reliability, discretion, and professionalism. • Ability and willingness to work onsite every day at the project location.

🏖️ Benefits

• Medical, dental, and vision insurance • 401(k) with company match • Paid time off and company holidays • Wellness programs and employee assistance resources • Professional development support